Daily Motivations - Time Management and Productivity for 2022

Episode Date: January 22, 2022

 speaker: Jim Rohn Kindly follow us on Instagram - @daily_motivationsorg     Facebook- @daily_motivationsorg Interested in sponsoring this show reach out to us via [e-mail] Please Kindly support this show by clicking the link below           Kindly Support Us Below to sustain future episodes. Support the Show.

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Please play responsibly. If you have questions or concerns about gambling or someone close to you, please contact Connex Ontario at 1-866-531-2600 to speak to an advisor free of charge. BidMGM operates pursuant to an operating agreement with iGaming Ontario. Welcome to Daily Motivations by Tolu Dave, where you get motivated and inspired. Let me give you just a few tips on time management essentials. First of all, you run the day or it runs you. A little simple analysis. It's not that difficult to get something started and you run it for a while and after a while it starts running you. That's part of the challenge. I told my staff one day giving birth to a tiger is one thing, learning how to ride it is something

else, right? Sometimes you start it and then it turns around and starts giving you all kinds of trouble. Next, the time you've already committed to labor is enough time. If you're working already 8, 10 hours a day, that's about it. You just can't work much more than that. Bursts at a time, you can work 12, 14, 16, right? And I'm sure we've all learned to do that, put in the extra time. But after a while, you pretty well have to put your life in balance or your health is in jeopardy and your heart's in jeopardy, your blood pressure is in jeopardy, a lot of things,

if you don't stay in balance. So you don't have to put in any more hours probably. All you have to do is just make better use of the hours. A cliche we've all heard, it's not the hours you put in. It's what you put in the hours that counts. Now also you need a written set of goals. Time management essential. Priorities. Good plan for the next 10 years especially. Some of the things you want to accomplish. Let our dreams pull us through, our objectives sustain us, get us up early, keep us up late. Drive us to do the disciplines, read the books,

take the classes, study, whatever's necessary. And a constant review of your goals, because that's how you determine how to use your time, whatever priorities you're going for. Then you need to plan to achieve your goals. And game plans, laying out six months, laying out a year. When you do business internationally, several corporations, we just formed our first Australian corporation.

You just got to have game plans to lay all this stuff out. Otherwise, it just doesn't get done. Things get missed, taxes don't get missed. Taxes don't get paid. The details don't get taken care of. You've got to learn to think on paper. And if there's one thing under time management we can get across that's major, that one is it. Another key is learning to separate majors from minors.

That's high on the list. Making sure you don't spend major time on minor things. This is why you need to think on paper. Put your game plan on paper to make sure you're not spending major time on minor things. A little phrase I have says, don't mistake movement for achievement. It's not that difficult to get busy. What you have to do is check to see what you're busy on.

Because it's easy to haul out the trash and fix the screen door, get the car washed, take the kids to school. I mean, it's easy to stay busy, right? The key is on what? So, separate majors from minors. Next time management essential is concentration. Zeroing in. Preoccupation is fatal. Both on the freeway and in business. You got to keep your mind concentrated. I have a little rule that says don't start the business day till you get to the office. I used to start my business day in the shower or at the breakfast table and it just messed up a lot of things. I'm sitting at the breakfast table, guess where my mind is? At the office.

I even got mixed up going to the beach and you know trying to you know do some relaxing time but sure enough when I'm in the office I'm thinking about the beach and when I'm on the beach I'm saying I should be at the office now see that's mixed up we quoted that little quote from the Reader's Digest in the evening seminar right wherever you are you are, be there. If you're at the breakfast table, be there. When you're having a conversation with somebody, be there. When you're on your way to work, be there.

Enjoy the ride. Take a look around you. What's going on? Study human nature. What's happening? Be there. Then when you get to the office, you know, go for it. Next time management essential is learn to say no.

Boy, it's easy to overload your calendar, get yourself into all kinds of time management problems simply because you didn't have the strength to say no when you should have said no. It's much more difficult to say no and then try to get out of it later, call back, make the arrangements, you know, go through the whole embarrassment. Better to say no than to say yes and have to back out. Ron Reynolds has a good phrase. It says, don't let your mouth overload your back.

That's good. The next time management essential is when you work, work, When you play, play. That one I learned the hard way. See, if you're gonna put in a day, just put in the whole day. And if you're gonna take some time off, take it all off. Or take the whole day off. If you're gonna work a day, work a good long hard day. If you're gonna play, play, play all day.

Either work all day or play all day. Because guess what? If you're gonna knock off at 3 and go play, guess what you're thinking about all morning? Right? Knocking off at 3 o'clock. I mean it just... You know, it's one of those things. It's hard to zero in, you know, on something and make it productive if you're making plans to do something else. Now part of this depends on what you do and depends on your work schedule and the job you have and the business you have right I understand that. Everything we're talking about these two days needs to be altered and monitored and worked around to fit your particular situation. I understand

that. I have a builder friend of mine up in San Jose. His name is Peter Paulson. Peter's got it down pat. Peter works a week and takes off a week. That's the way he's got it arranged. He's a builder. Now it's kind of clever though. See, he works five days, takes off nine. That's a little... He says work a week, take off a week. Yeah, but it's really five and nine. Because it's five and then it's a weekend and five days and another weekend, right? So, but what Peter does, the five days he puts in, he works, you know, 14, 16 hours,

almost around the clock, keeps two or three secretaries going, gives all the orders, the accountants, the superintendents, the builders, the whole thing, gets it all arranged and works around the clock for five days and then goes, takes off. Now, you know, you might not have the luxury of being able to do it that way, but just work on this when you work, work, when you play, play. Okay, the next time management essential is analyze how you are and then either compensate for it or change. Sometimes you can remain how you are if you just make other arrangements.

My staff discovered I'm a poor courier. They said, Mr. Owen, here's a check for Jerry Haynes. You're going to be up north, right, in the next couple of days? I said, yeah, no problem. Give it to me. I'll see that he gets it. Guess when I next hear about that check? From my cleaners. Say, Mr. Rohn, we found this, right? Now I say, look, I know I messed up that time,

but you know, next time I'll make sure, see? But it just doesn't work. I'm not good at it. So we've got a little rule at our office that says don't give the chairman anything. Don't. It won't arrive. You know, he can talk good, but he's a poor courier. It won't get there. So you just got to analyze how you are and then make the compensations for it. Now you can promise to change all you want, right? But if you're not going to, then make the other arrangements. I finally got somebody to help take care of reading financial statements

and taking care of, you know, a lot of corporate business and matters that I promised I would do myself, but I just never did get it done. And it used to be terribly costly to me for IRS and taxes. Unbelievable. But I finally got somebody to take care of that. So if you're not going to change, see, if you're not going to do it, even though you promise yourself year after year, just then make arrangements to see that it gets done. So analyze how you are. You know, if you're good at bookkeeping and keep your books, if you're not,

just don't keep promising. Just drop off all that mess, you know, twice a week or once a month in somebody's lap and say, here, figure this out and I'll pay you to do it. Sometimes for a hundred a month or something, $50 a month, somebody will just, you know, calculate a lot of stuff for you. Just save yourself all the grief of promising, promising and never doing it. So analyze how you are. That's very important. Next time management essential is beware of the telephone. Beware of the telephone. A useful tool but it can also get you into trouble. So you got to watch the telephone on time management. Here's one way to use the telephone. Make sure you make an agenda before you make a call. Make a little list of what you're an agenda before you make a call.

Make a little list of what you're going to talk about before you call. Don't try to think and call out of your head. But if you don't have this agenda, you wander around, wander around, talk about all kinds of things that probably aren't essential. And then you have that at the end of the telephone conversation. You say, let there was something else I was gonna talk to you about. I can't think of it right now. If I think of it I'll call you back. See you just great time waster. Also when you make an agenda it's really great when you come back to recall the conversation. Remember we talked about doing these three things? You say, no, we didn't go over that. Say, well, let me see. Oh, yeah.

There it is in my log. The agenda of the telephone conversation. Okay, so use the telephone. Now, you got to be aware of the telephone at home, too. Now, you might have to have some business calls at home, but you got to be very careful. The phone can be an incredibly disturbing influence on family and social, personal life. So learn to regulate that. They've got the phones now, you can just shut them off, right? When somebody calls, it just sounds like you're not there. You know, the phone just rings, but you don't hear it. I can just let the phone ring, but some people can't do that, right? I've had people over at my house, my phone rings. I say, they say, aren't

you going to answer your phone? I say, no, we're having lunch or whatever, right? So you gotta answer your phone. I said, no, you don't. I've had them go answer my phones. They say, it's for you. I said, I imagine it is, yeah. Come on. Next. Time management is essential is have a certain time to solve problems. We found that helpful, especially in the business world. We say problems after three.

Just set them aside. Now, you don't ignore them, but you just set them aside in a certain time frame. All the problem calls you just call back after three o'clock and just go right through them. Now also in setting them aside till three o'clock problem comes in at nine o'clock and you say hey three o'clock Mr. Rohn is gonna get on the phone to make all these problem calls right? Call back all these answers. Guess what usually happens between nine and three? Somebody calls back and says, hey, tell him not to call. We've already got it worked out. But see if you take that call when it comes, sure enough, now you got to spend time, spend time.

We learn in sales training. People ask questions, ask questions. You say, hey, save that till training class. Bring that question to training class. You just learn those time saving things. So you don't have to cover the same things with each person. Okay. Next on time management is read all the books. Just get you some ideas on time management from the books. There's books by Bliss, McKay, Lakin. Because that's where you get the answers. Because everybody's got tailor-made situations that need different answers. So just read them all. You know, some have got some kind of weird stuff.

If you're weird, do the weird stuff, right? Whatever, read it all. Next time management essential is be more alert. Part of the alertness is not only what's going on, but also be alert to looking at all your present procedures. You may have some old outdated procedures, stuff you've been doing for five years, and it's taken 10 hours instead of one. Right? You could put it on a computer.

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