Everyday AI Podcast – An AI and ChatGPT Podcast - EP 466: ChatGPT Tasks - How to use them and two tips that'll save you hours

Episode Date: February 20, 2025

You're probably using ChatGPT Tasks all wrong. We're going to give you TWO of the biggest cheat codes when it comes to ChatGPT tasks. Don't miss this. Newsletter: Sign up for our free daily newsletterMore on this Episode: Episode PageJoin the discussion: Ask Jordan questions on ChatGPTUpcoming Episodes: Check out the upcoming Everyday AI Livestream lineupWebsite: YourEverydayAI.comEmail The Show: [e-mail] with Jordan on LinkedInTopics Covered in This Episode:1. Importance of Context Tasking3. Task Management in ChatGPT2. Utility of ChatGPT's Task Feature3. Limitations and Challenges4. Opportunities for Future Improvements5. Agentic AI and Task AutomationTimestamps:03:00 Daily AI news05:17 OpenAI's Tasks update dominates today's AI news.08:51 Access requires subscription; clear cache, update app.13:15 GPT-4 tasks limited despite $200/month plan.17:08 Focus on practical, business-oriented AI applications.17:49 ChatGPT's autonomous tasks are foundational, powerful.21:46 Frustration with noisy, singing smart appliances daily.26:41 Converting prompts to tasks using ChatGPT.27:45 Research daily using chat and browser tools.33:10 Find top 3 relevant marketing news daily.34:29 Implement daily AI strategies; reference 2025 innovations.38:03 Custom instructions per chat require manual context.41:33 Notify big stock shifts, research reasons.46:19 Information processing with AI for accurate predictions.Keywords:ChatGPT, AI news updates, podcast data analysis, task feature in ChatGPT, OpenAI, personalized AI updates, daily AI news, task management, task stacking, agentic AI, autonomous task automation, task scheduling, GPT-4, repetitive task automation, OpenAI's dominance, context tasking, language models, AI workflow automation, technical limitations, task mode, 2025 AI predictions, Everyday AI, task manager interface, GPT-4 o, Jordan Wilson, podcast "Everyday AI", Cisco AI Defense, Apple Intelligence, advanced task schedules, task notifications.Send Everyday AI and Jordan a text message. (We can't reply back unless you leave contact info) Start Here ▶️Not sure where to start when it comes to AI? Start with our Start Here Series. You can listen to the first drop -- Episode 691 -- or get free access to our Inner Cricle community and all episodes: StartHereSeries.com Also, here's a link to the entire series on a Spotify playlist. 

This is the Everyday AI Show, the everyday podcast where we simplify AI and bring its power to your fingertips. Listen daily for practical advice to boost your career, business, and everyday life. Meet Firefly AI Assistant, now live in Adobe Firefly, the All In One Creative AI Studio. Just describe what you want to create and the assistant handles the rest, orchestrating multi-step workflows across Photoshop, Premiere Express, and more in one conversational interface. You direct the outcome, the assistant accelerates execution. OpenAI has just released a new feature called tasks. So on the surface, it might seem like something small.

Okay, I can use chat GPT to send me a reminder to go do something once. So while that's kind of true on the surface, I think that most people are missing the broader applications for this new task feature. But I am going to tackle today on if it is more of a gimmicky marketing feature, or if this new chat GPT tasks is something that has teeth and is it maybe the first steps toward a more agentic AI, right? Is this the baby steps to what we're going to maybe be using when and if open AI releases an agentic platform? So I'm excited to talk about that. I hope you are too.

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of the leading experts in AI, whatever category you care about, it's all on our website. All right. So one other thing, I got to plug before we get started, our 2025 AI predictions and roadmap series starting in a couple of days, January 20th. It is a five-part series. These are bangers, y'all. I've spent a ridiculous amount of time over 20, 24, writing these down, going back, redeveloping them.

You do not want to miss it. I'm not kidding. All right. It was one of our most popular shows last year, our AI prediction shows, and they were still holding true like a year later. You do not want to miss it. Trust me, get your company together, get your board members, your team, listen to them all together.

All right, before we get into today's topic on chat, GBT task and why I think this is actually a little more agentic than gimmicky feature, let's start as we do always by going over the AI news. Live stream audience, got a little secret question for you. let me know in the comments. I'll probably feature some of my favorites in our newsletter today. All right. So first, Cisco Systems is launching a new AI defense to safeguard AI applications amid rising

security threats. So Cisco has unveiled a new security solution called Cisco AI Defense, designed to protect the development and deployment of artificial intelligence applications within enterprises. So Cisco AI Defense aims to provide a universal. security layer across all AI applications, allowing businesses to pursue AI initiatives with enhanced confidence. The solution includes features such as AI application discovery, model validation, and runtime security, addressing the need for comprehensive security measures in the growing AI landscape. The solution is expected to be available in March and integrates with Cisco's

security cloud using network enforcement points for AI security at the network level. Next, Apple is facing even more challenges with its rollout of quote unquote Apple intelligence. So according to some recent reports, Apple is facing a recent decline in iPhone sales and it's underscoring a significant challenge as the company navigates a competitive landscape increasingly influenced by Edge AI, right? All these smartphone makers are putting very powerful AI on their phones. Apple's trying to do the same, apparently not working very well because reports are showing the company's iPhone sales have dropped about 5% globally in the last quarter of the previous year reflecting consumer hesitation amid underwhelming product upgrades. So while Apple has traditionally held a strong position in the smartphone market, it is now losing ground to competitors, particularly in China, where local brands are rapidly advancing and integrating their own AI technologies. So the absence of Apple's new AI suite, Apple intelligence in crucial markets. So yeah, it's not rolling out everywhere.

Even though where it's rolling out, I'm like, okay, big deal. I'm not going to use it too much. Right. But yeah, it's not rolling out in places like China. And that has limited Apple's appeal in marketing effectiveness, especially as rival brands, roll out their own AI solutions. All right. A lot on those stories and more.

But the biggest story in AI, at least today, is this new. update from OpenAI called tasks. So we're going to get into it. And I'm going to talk about, is this more of a gimmick, right? I think a lot of people don't even understand. I always spend a lot of time, right, before I open my big fat mouth.

I spent a lot of time thinking about this, seeing what others, you know, even in at OpenAI, right, how they're marketing it, how others are reacting. So, yeah, I didn't sleep a lot because number, Number one, I didn't have a show quite ready for today, right? But I knew that there was supposed to be a release coming on Wednesday or Thursday, right? So I'm like, I'm going to keep this slot open. So stayed up late, woke up early, pushed this thing through its paces.

So I'm going to show you why I think it's actually a little bit more than a marketing gimmick. And I think actually even Open AI isn't really positioning this very well, right? and I'll get into that a little bit more later. And I think most people are completely missing the point of chat GPT tasks, right? One other thing, you know, maybe this is your first time listening. I don't know. Maybe you listen twice a year. I don't know.

I spent a lot of time in chat GPT. I'll just say that. I might be embarrassed to say how much. But I spent a lot of time in chat GPT. All right, on my phone, using all the different modes. I think I have, I was counting yesterday. I think I have five different paid accounts. right. So I have a free account. So like yesterday as an example, we did a chat GPT free versus paid.

So I have a free account. I have a chat GPT plus. I have a couple teams accounts. I have that pro $200 month account, enterprise account because we help companies, you know, when they want to onboard their team or department or entire company onto chat GPT teams or chat GPT enterprise. They hire us because this is what I do. People are getting this wrong, right? I'm looking. It's not hot take Tuesday, but I might come with some spicy takes anyways if that's okay with you guys. All right. So let's talk a little bit first about the details, how this works. All right.

And I'd love to know from our live stream audience. Thank you all for joining. You know, we got Philip and Michael on Big Bogey Face on YouTube and Manhan and Jackie and Brian here on LinkedIn and plenty of others. So thanks for joining. But get your questions in now. try to tackle some of your questions at the end. Podcast audience, I always keep my LinkedIn URL, my email in the show notes.

So if you're listening to the podcast, check the show notes for this episode. It's all in there. All right. So let's talk exactly what this is and how it works. So it's a little confusing at first. So number one, you have to be on a paid plan. This is not on free plans. And it hasn't rolled out to enterprise plans yet.

I don't know if it's going to. So you do have to be. be on a paid account. So even for me, weird, I told you, I have five paid accounts. I only have this on, I think, three of them right now. So I'm guessing, you know, even if you don't have access to them, don't worry to chat. Chepte tasks, it'll probably pop up pretty soon. Normally when you, when there's something new in any model, you get like a pop up, like a literal pop up and it says, hey, this is new. I didn't get one for tasks, FYI, so you might not either. But here's the way it works. So number one, you have to be on a paid plan. Number two, if you don't see it,

try logging out, logging in, clearing your cash, cookies, all that good stuff, right? Or, you know, if you're on an app, try updating it, on installing, re-installing if you really, really want it. But it is a new mode. Okay? So what that means, anytime you go into chat, GPT and you click, you know, new chat, right, you're going to have even another option now. Right. So anytime you want to schedule tasks, you need to go into the GPT40 with scheduled tasks mode. It's a mouthful, right? And kind of the description there, it says, ask chat GPT to follow up later. Okay. So any task that you need to schedule, you will go there. I'm going to show you how to do this. We're going to try it live. I don't think it's going to work today, live, FYI.

But I do have an example we can go through because I think Open AI is getting a little bit slammed because when it first came out, like, you know, I was I was pretty early on it. It wasn't very, you know, trafficked, I guess. Like it wasn't getting hit very hard. Now it's getting hit pretty hard because a lot of things aren't firing off in time. But that's normal. It is in beta. Keep that in mind. Okay.

Then it's a little tricky to find these. So number one, anytime you schedule something, you do it with natural language, you do it by quote unquote, chatting with chat GBT, but the way that you find it, because you're not going to find it in the settings, so you're going to go over to the right-hand corner if you're on desktop as an example. You're going to go to your, not even your settings. It is essentially the drop down when you click on your account name. So this isn't the chat GPT settings. It's technically the account settings.

So if you go into your chat GPT settings, you're not going to find this, all right. But essentially you will have your kind of task library. Once you go and click that, so for our live stream audience, showing this on my screen. So first, tap left on my screen and tap left on your screen. Make sure you are in GBT40 with Schedule Task. It's its own dedicated mode. After you schedule tasks, edit them, I'll go over that. You're going to go into the task icon there.

And then that is going to pop up what then is on the bottom of the screen. Okay. and that is your task that you already have. So you can have one-time task, you can have ongoing task, and it's going to show you there from there, and that is kind of the task manager, even though it's not labeled yet. You know, it's going to say scheduled tasks, pause, task, run, etc. And like I said, you can go edit them there, change them, refine them, et cetera. Okay?

And yes, yes, you can schedule them. You can have them run every single day. You can have the same task run multiple times a day, but you can only have. have 10 at once, which kind of stinks. All right. I wish it was more. Adobe just introduced an entirely new way to create, bringing the power and precision of its creative suite into one conversational experience. Meet Firefly AI assistant now live in the Adobe Firefly app, the all-in-one creative AI studio. Powered by Adobe's creative agent, Firefly AI assistant lets you start with your vision, just

describe what you want, and shape the outcome as it takes form with the assistant. The assistant orchestrates multi-step workflows drawing on 60 plus pro-grade tools across Adobe Creative Cloud apps, including Photoshop, Illustrator, Premiere, Lightroom Express, and more to help bring your ideas to life. You can also get started with creative skills, a growing library of pre-built workflows for common creative tasks like batch editing photos, creating mood boards, portrait retouching, and creating social variations. Every step the assistant takes is visible, You can refine, redirect, or take over at any time. You stay in the driver's seat as the creative director.

Adobe Firefly AI assistant now in public beta. See it today at firefly.adobie.com. Here's a couple important things to know before we dive in. All right. So number one, it doesn't work with every single mode. What do I mean by that? Well, I love projects. Right.

So projects is an organization. structure where you can throw all of your chats in a project and at the project level, you know, you can give it custom instructions and, you know, throw some documents in there. So then all your new chats, you know, would have access to that overarching, you know, information. Can't use it. All right. You can't use the canvas mode, which I like.

So that part was a little disappointing. My two favorite, two of my favorite kind of modes or functionalities of chat GPT in projects and canvas. you cannot use. Keep that in mind. That's important. Also, once you are using tasks, you can't be like, okay, well, now I'm going to use the 01 mode to logic and reason my way through these tasks. Can't do that either. All right. It is its own dedicated mode, GPT4O, special variety. All right. So also, like I said, it's only available on paid plans right now. you can edit and delete tasks, but for now you have a 10 task max, which I think is crazy,

especially if you're paying the $200 a month for a pro plan. I would hope that you would have, like, as an example, I don't know, 10x more the amount of tasks. So right now, even though I have a pro plan, I can only use 10. So I don't know how much I'm going to be using this right away because I'm probably going to be doing a lot of tutorials and things like this. And, you know, it's a lot of managing. but I've already found some great use cases for it, which I'm going to share.

A couple other things. It's much more, much more than about reminders. There's also, I don't know why people are saying like, oh, you know, it syncs things up with your calendars. It's not like that. All right. To use this to essentially remind you, like, go take the, you know, take the trash out 9 a.m. Can you do that? Yes.

right? And the other thing is, you know, there are some customizable, you know, notifications. So you can have a push notification if you're using the desktop app. You can have a push notification on the browser, right? If you're using it in the browser. You can have email notifications as well. So I think from a marketing standpoint, I think Open AI maybe missed the ball a little bit, right? Here's an example. So one of the first things that Open AI put out, you know, as an announcement, it was this. Remind me to work out every morning at 930 and pump me up with a motivational speech. Okay? I don't know. I'm not a huge fan of kind of the use cases and the marketing that OpenAI put out on this. because I think it was confusing.

I think people thought of it as just like, oh, okay, well, I have reminders on my phone, right? If you have like an iPhone, I have a reminders app. You know, I can do two thirds of, you know, kind of these, you know, use cases that Apple or sorry, that Open AI seems to be sharing, right? And people are thinking, oh, this is going to help me, you know, sort my calendar. No, it's not. That's not what this is.

It's not what this is, all right? This isn't to remind you to do things 10 times a day. You can already put things in your calendar or on the reminder. App, right, if you have an iPhone and I'm sure Android people, you have something like that too. But I think that's the majority of what people are thinking this is for. And that's what people are using it for. Even super smart people that, you know, I follow online. And they're like, okay, well, I'm going to do this.

Right. No, stop that. It doesn't read your calendar. It doesn't sync anything to your calendar. And don't use it to remind you to do something. Sipping my coffee. I'm not going to say that's dumb. That is such a misuse of something.

of the most powerful technology that we have available. Open AIs GPT4O, even though the model itself is not the most powerful model in the world anymore, that crown has gone to at least for now, Gemini, their new Gemini 2 experimental version, right? But I think it is the most fully featured front end large language model in the world, right? Because right now with Gemini on the front end, you can't really use a lot with chat GPT, you can't. So yes, I did say right now you can't use all of the features and functions. when you are scheduling tasks, but I think people are missing the majority of it. Okay.

So it's much more than reminders. Don't use it as reminders, please. All right. Don't do some of the use cases that Open AI and others are sharing because does it work? Yeah. Is it cool? Sure. Is it useful?

Absolutely not, right? I mean, maybe if you had a thousand tasks to work with or if tasks were unlimited, yeah, if you need a large language model to remind you. you to work out, sure, right? But how about something useful? How about a business use case? Let's talk about that. All right.

And also, I do think this is not a marketing gimmick, even though I don't think Open AI did a good enough job controlling the narrative on how this can be properly used and what it should be used for. So I don't think Open AI said the wrong thing. I just don't think they said the right thing because now the narrative has gone off in this different direction. And people are, I think, completely missing. the power of this. This is extremely powerful to have chat GPT go do task autonomously on your behalf.

It is a precursor to what we will probably be seeing sometimes soon from OpenAI in their operator, right? It's a precursor to that. These are the individual steps that I think is going to cause an agenic open AI to run. So even though it's not perfect now, even though it's in beta, even though it's a little buggy, you need to be using this because I do believe this is the foundational work and the foundational knowledge that you need to get used to to be ready for when agentic AI does come from OpenAI, right? ChatGPT and OpenAI are the leaders in large language models. It's not even close. They have more users than the next five companies combined for front-end large language models. So you need to be using this. You need to understand this, right?

This isn't some dorky thing. It's natural language, scheduling, actions with natural language, right? It's so powerful yet so simple. All right. I don't know if that was actually a hot take, but I had to get that off my chest. I had to get that off my chest. Yeah, Samuel's saying the feature feels like a 12 days of open AI runner up. Yeah.

It's probably better than all but like three of them, if I'm being honest, right? Yes, Douglas. If you follow me on Twitter, which I'm extremely boring, yeah, there is a new operator subdomain for Open AI. So we know it's coming out pretty soon. Danny, I like this question, said, hmm, maybe Chad GPT should have called them task agents. I think something else aside from tasks would have been fine. I would have loved the word actions, right? Because when people think of tasks, they think of reminders, right?

They think of, oh, I have to do something. And then when they combine that with these notifications, people think it's. a simple reminder system, but it's not. I would have called it actions because you can schedule actions autonomously, right? You don't have to go in and do them because you can have them work on a recurring basis. All right. And ready, here are the two biggest tips. All right, go ahead, write these down.

I'm going to try to show you an example. It's probably not going to work because it's a little slamed right now, although this was working yesterday. Go do these things. Go talk about them, right? At your next department-wide meeting, if your team uses chat, GPT, right? If your company does, you're going to be the smartest person. Steal my language.

I don't care. Ready? Task stacking and context tasks. I don't know why Open AI or no one else is talking about this. Right? It's the whole point of a large language model. The way that it works iteratively. Okay.

So stacking, I'm going to show you an example. Schedule multiple tasks in the same chat. I'll show you what I mean by that because then you kind of have these autonomous actions working with each other. In context tasks, context tasks, what I mean with that is people aren't talking about taking advantage of the context window, right? People are just starting from scratch and saying, go do this. Well, okay, unfortunately right now in this new mode, you cannot upload files. bummer, right? Because wouldn't that be great?

You could upload all your files and then go have chat GPT run these actions on a regular basis on your behalf, keeping in mind all your files. But you can copy and paste all that information before you schedule those tasks. Why is no one talking about that? This is simple, like large language model 101, y'all. Work with the context window. Put it to work for you, right? Don't just start from blank and have it remind you to fold your laundry.

right i have enough smart dryers beeping at me does anyone else is it just me i have so many like um if you've been following the show you know i i hate all my appliances and they all beep at me and now they sing at me too and i got some new appliances because all my other ones broke um and now they're all singing at me and i don't know what i should do right i'm like is that the dryer uh is the dishwasher out of detergent did i leave the fridge open right these are all things i I literally struggle with on a daily basis. All right. So let's look live, all right?

Full disclosure, probably not going to work very well. All right, I warrant you. But here's what we're going to try to do. And the reason why this was working fine yesterday, but I've been out for a couple of hours already today. Nothing's working well. But I'm at least going to show you how to schedule these and talk through maybe a little bit of how you can use this as well.

All right. So let's go ahead and do this. Live stream audience, could y'all do me a favor? Could you let me know when you can see my screen? That would be helpful. All right. All right. So hopefully, hopefully y'all can see it now. All right.

So this is my scheduled task. All right. So I'm going to go ahead. I'm going to go ahead and delete some of these. All right. So again, when I go into chat GPT, if I want to schedule a task, right now it says chat GPT 4.0. I need to click on that.

And I need to go to chat GPT with scheduled tasks. And you'll see, depending on how big your browser is, now it just says chat GPT tasks. So I cannot upload anything, right? So this is grayed out. But you can use, this is actually wrong because you can't use the 01 model right now because once you do, your tasks will no longer work. So once you start putting information in. into here. You can't use the O1 model. Don't worry. I already tried. You can't use Dolly.

I don't know why you'd want to. Dolly's not good. You can search the web. That's the biggest thing that I'm telling people. All right. And you can't use standard voice mode. So you can talk to your text as well. All right. Douglas says, I can see. I am in the browser right now. Okay. it's a little bit better, a little bit better for me, at least sharing my screen. So let's go ahead and try this. I have this open in a word doc so you don't have to see me struggle to type this. Okay. So now when you see things pasted in live stream audience, this is what's happening.

So right now my local time, it is 755. So I'm going to schedule this for 7. I'm going to say 757. All right. And then I'm going to read this to you once the task is scheduled. So again, I'm putting in a natural language command. Okay. And one thing I'm going to do, so I just did this, it replied back to me right away.

I'll read what this is. But I need to go in because, unfortunately, it's going to truncate or shorten your instructions. And if your instructions are very important, you don't want to do that. So I'm going to go back in, update those. Hopefully I'm getting this in in time. All right. And then I'm going to go back and do my next one. All right.

Don't worry. I'm going to explain this later. But what I'm essentially doing here is I'm doing some task stacking. All right. And I don't think this is going to work because like a busy airport on the holidays, I keep getting delayed messages. Right. So I'm going to try my next one here. So I'm going to go for, I'm going to go for 658 a.m.

All right. I'm going to go ahead. Pace this in. Don't worry, y'all. I want to do this live, but I'm going to go in, edit this next task, right? And on the scheduling, I'll show you how all this works. I wanted to get this going first to see if we could get this to actually work. All right.

And then on my last task here, let me paste this in. I'm going to do 759 a.m. All right. So I'm talking with chat GPT. It's creating my task. I don't like that it shortens it because I'm being specific for a reason, chat GPT. All right. So now, let me go ahead and read these.

And if it works, which, again, this is working fine yesterday, not working today because there's a lot of delays. This is in beta, right? And their servers are getting slammed because everyone's like, oh, you know, I need to be reminded to take out the laundry. All right. So here's what I'm doing. So I'm going to read my three different prompts that I just put in, and chat GPT tasks turns those into tasks. So there's no like, you don't start with a task manager. So it's a little confusing because you just have to put your prompt in in natural language and tell this mode.

You have to be in that mode, okay, to make a task. So I'm going to read them. There's three of them. we'll see if it actually works, probably not. But I'll show you an example of when it does work. So I'm saying, find the latest marketing news for today. Do not tell me trends or speak in generalities. Only focus on pinpoint specific updates on news industry updates and actual news happening

regarding the marketing industry. Call these top 10 marketing news when replying back. Reply back with 10 bullet points of the biggest marketing related news stories. Be extremely specific. yet do not waste words. Please research at least 10 different websites with chat GPTC search and or browse with Bing. Please do this every day at 757 a.m. So now I can go in here and you can right click on any task because when you do that,

chat GPT doesn't go out and go complete that action, right? It just makes a task. So then I can click on the little three buttons there and I can edit the task. I can pause the task or I can view all tasks. So let's go to edit. And this is what the editing view. So I wish that there was a new task button and would just bring this up because I think people are going to get confused, right?

But that's fine. So it gives your task a name by default. It gives it instructions. So as you kind of saw or heard, it made my instructions much shorter, which, yo, Chad, GBT, I know what I'm doing, homie. All right. Don't make my task instructions. shorter because it's going to leave out some important details, which you might really need.

All right. So essentially, it gives your task a name, instructions, and then depending on what you tell it to do, it's going to schedule it already, which is really cool. So at any time you can go in and rename your task, you can update the instructions if something's not working correctly. And then the schedule, there's a drop-down schedule. So you can do doesn't repeat daily, weekly, monthly, annually, or custom. All right, you can change the time. You can pause, delete it, et cetera. Also, at that same time,

you can click any task within your chat and go to view all tasks. All right. So there's all of my tasks that I have. I have to keep deleting them because you can only have 10 at a time. All right. So now let's go back. And you'll see already, it says delayed. It says they're all delayed. So that's a bummer. I figured this might happen. But let me talk about the concept of what we're doing here. So this is an example of text stacking. What do I mean by that? You have, like I said, baby steps of agentic AI out there for you right now.

Okay? Don't think of these as one-off calendar reminders. Stop doing that. Think of them each task as baby agents. that can go out, perform actions on your behalf, right? You can search the web. It can work with the context that you give it. And then it can come back and report to itself.

That's the thing. You do not have to be the one orchestrating all of these agents to work together. One other important thing I should mention about tasks. They live in the chat in which they were created. That's important. Let me repeat that. Any tasks that you make, it lives in the chat in which it was created. All right.

So as an example, if I delete this chat, the tasks are gone. So you might think of that as a bug. Sure. I think of it as a feature. And hopefully, tasks in the future will be more like GPTs and you can pull on them and use them anywhere. But if you are smart with how you set up your chats, which if you've ever taken our, you know, free prime, prompt polished course you are.

I'm sorry, y'all. I haven't done those in a couple of weeks. I know a lot of you are reaching out. I'll explain why at some point here I haven't been able to do them recently. Okay. But we will have it back on. Don't worry. But you have to be smart with how you set up your chats and your tasks there within.

Because if you do this correctly, and if in this case, right, I just set up three different tasks all in the same chat. I didn't go into a new chat each time because I want these little mini. agents to go out, perform an action, come back and report. So, you know, in this example, task one is doing something and it's putting it in the context window. And if it was working correctly, task two would pull that context for its own task. Right. So at that point, instead of it going human task one, human task two, human task three. Instead, it's human, task one, task two, task three, human. So human is still in the loop.

But instead of me inserting myself in between each of these tasks, I'm essentially telling through some, I won't say impressive prompt engineering, but through some smart prompting, for the chat to use the context window. And I know you're probably saying, oh, Jordan, it doesn't work. It works. It's just delayed right now. So I went in and refreshed it. Some of these aren't working.

Some of them are. So yeah, this one's really not going to do very well here. So let me tell you what the task two and task three were. So the first one, I'm essentially saying, yo, at 757, go find all the marketing news. And then I should have spaced this out a little bit, but I'm trying to jam it all into a live stream, but I'll show you a working example. And then I say every day at 7.58 a.m. Please look at the context of this chat and choose three of the above stories from top 10 marketing news, right? Because I told task one, I said, label it as such. So then I can tell task two to go look at that.

So I'm saying go look at the top 10 marketing news that are most relevant to the everyday AI show by Jordan Wilson. So it's also supposed to be using chat GPD search, but in other chats, I've already given it all this context. Then I'm saying use chat GPT search to find information from 2025. Don't leave chat GPD search up to its own devices. It's going to pull in old stuff that's not relevant. Always, always be pinpoint specific. So then I'm saying use chat, GPD search to find information from 2025 for, for each of those three stories above.

So I'm saying out of the 10 that task one, go pick three that are most relevant to me. So I'm giving it autonomy. I'm giving it agency. And I'm saying, hey, go see what this other task did, this other mini agent. I want you to use what it brought you. And I want you to build off of it. And then I'm giving it a more task. I'm saying, you know, give me a very simple yet actionable bullet point tip or trick on how

to put those stories into action to grow my business. be extremely specific, avoid generalities. Then I'm saying call these three actionable steps when replying back. Obviously, our first chat or task was delayed. So this chain reaction didn't work very well. And then the last task I'm saying, every day at 759, please look at the actionable steps and see what other companies in 2025 have implemented something similar or find additional resources

that can help me implement these strategies for everyday AI. Again, be pinpoint specific. So do you see what I'm doing here, y'all? This one is an example of task stacking. All right. I am starting to build within chat GPT, which like I said, I think GPT40, is the most powerful model in the world right now

because of its other functions and capabilities on the front end, right, not on the back end. If you want to go into Google's AI studio, yeah, Google Gemini, their new 2.0 experimental technically better. But on the front end chat, this is better. All right. So this one didn't work. This one didn't work, right?

Because the first task was delayed. So therefore, the second and the third task couldn't pull the context. But I said before I did this, I'm like, I know it's going to be delayed. But it was working for me last night. And it probably will start working for me probably in like two to three days. So think of what you can do already. Think of all those repetitive tasks that you do, right? I need you to break down in reverse engineer your buckets, your buckets of work.

What are those things you do every single day? I know this is weird. I recommend people use like a task manager, right, that literally just looks at everything you do. I know it's creepy big brother, right? But then if you do that for a week or two, you can export all that data. You can throw it into something like chat GPT-01 and then have it start building these reverse flows for you where you can then go set.

out, you know, all of these little task agents. And again, this is the worst it's ever going to be. And again, I think opening, I really missed the ball in terms of talking about the capabilities. All right, let me quickly show you hopefully an example of when this worked. All right. Here we go. So in this example, I'm doing some context, all right? Context tasks.

So before I gave choice. chat GPT, it's tasks. Here's what I did. I literally said, do not create a task yet. Instead, just find these trends in the data. All right. So I gave it all of my, let me switch this here. I gave it all of my episodes.

You know, we have, how many episodes do we have, 300, 400? My gosh. 437 episodes. I gave it all my episodes, downloads, dates, all of that stuff for my podcast. I said, do not create a task yet. Instead, just find trends in this data. So you can still use this mode of chat GPT to chat with. Just say, like, don't create a task, homie.

So then after this, you know, chat GPT went, it found some, you know, patterns and, you know, in my data, blah, blah, blah. Then I said, here's some more information. about me, essentially, right? Generally, I don't use custom instructions, not smart. I don't use chat GPT memory, not smart. I use projects, smart, right? Because then you can have custom instructions for certain chats that aren't applied

unilaterally to everything that you do inside of chat GPT. But because I can't use projects with this new chat GPT task, I do have to, unfortunately, manually feed some of this context in there so it knows what I'm doing. But you need to be context tasking, right? So I'm giving it. I'm saying now I gave you all this information, all this, all these data and trends about everyday AI and what I'm working on. And then I gave it some more information about the chat GPT show or sorry, the,

the everyday AI podcast. And I actually just would be quick. I just use deep research. I'm like, I don't want to type this all or copy and paste it from my website. All right. So I past it in there. Then after all of that, you know, I had it analyze everything. Then I said, every day at 6.52 a.m.

Please use chat GPT search to deeply research the latest in AI news for today. It's for the Everyday AI show. So please keep in mind all of the info in this chat's context window to better understand the types of topics covered. For today's AI news, please do not tell me trends or speak in generalities only focus on pinpoint specific updates on newest AI features, model updates, and actual news stories. that are gaining traction in the AI industry. Reply back with 10 bullet points of the biggest AI news stories. Be extremely specific, yet do not waste words. The bullet points should be factual and succinct.

Please research at least 10 different websites with chat, GPT search and or browse with Bing. Please do this every day at 652. And then it created that task. It didn't, you know, it truncated it. It made it smaller and shorter. So I'd go in there and edit it because I, that's the other thing too, right? chat TPT right now, this is beta. I wish it wouldn't even, you know, try to modify your task instructions, but I get some

people aren't going to do a very good job and it will actually improve it. For people like me, like I know what I'm doing. So now I have to go in and manually change the task instructions each time. But then you'll see. It said, got it. I'll get back to you with the latest news at 652 each morning. And then this morning, it was working a little better, a little earlier. and then it gave me 10 AI news stories that are just from today.

These aren't necessarily old. And it's based on the topics that we already cover. So I gave it context. All right. So I hope this is helpful. And let me see. What questions do you all have, all right? I'm going to quickly wrap this show up.

I said I would answer questions. It's sometimes hard if I'm being honest doing this on the, on the live stream to look at questions. I wish y'all could like mark it as question because otherwise I have to go through and do this. Yeah, Samuel says on weekdays at 728 a.m. remind me to watch Jordan Live. Love that.

Thank you. Big boge. Yes. So he's saying this is kind of if, if this, then that. So yeah, there's a very popular. And that's how I'm testing it as well, doing some conditional logic, right? Like, hey, task, go look up this. If this, then do this.

If that, then do that. Like an easy example that I was testing out, and it worked fairly well. You know, I gave it 10 different stocks every morning. Go check the price of. For each one, I said, if it's over this price point, tell me why. If it's under this price point, tell me why. Do research. Give me five bullet points, right?

But, you know, pretty wide ranges. So if any, you know, as an example, if invidia's stock pops or drops or if apples pops or drops or Googles, right? I just want to know. I don't want to have to monitor those things, right? But if it's just, you know, if it's upper, you know, if it's upper down, you know, one or two percent, I don't care as much, right. But if there's something big that's happening, right, if Nvidia shoots up 5 percent or

if Apple shoots down 3 percent, I mean, we're talking tens of billions or hundreds of billions of dollars shifting, right? And that's probably going to impact how we all work or it may, right? So, yeah, that's another good example of how you can think of this, is think of these as conditional logic flows or if this, then that flows. Because think of what you do every day. This is what you do in your own brain, right? You're researching things for your company and, you know, your competitors and you're

saying, oh, well, if they, you know, if they launch a new project, right? If they, if they update their services, right, then I need to do this. Okay, well, see how you can start building that into chat. GBT tasks. They're not great right now, but you've got to take these baby steps along with the technology. So when it's running, you can keep up. Because if you don't crawl, when OpenAI and ChatGPT is crawling, you're going to get left behind when everyone else has the capabilities to run.

That's what we do every single day. We help you keep up with the technology where it's at because it's not perfect right now. All right. Hopefully I didn't miss any questions. If I did, I'll go back. Oh, great question from YouTube, 1A. Lee. can you use GPTs within the tasks? So yes and no.

I've gotten it to work twice. I don't know if that was a bug. I don't think it's supposed to work. But I got it to work twice. But I'll say right now no. In the future, maybe it will. I would love for it to work with GPTs, with projects, with Canvas.

Right now it doesn't. With 01, you know, the reasoning model. Right now it doesn't. All right. All right. Let's see. Is this how you, Jordan, will be planning your Monday shows? Yes and no, right?

I already do these things a lot. I've already built a lot of these type of flows. So, yeah, I will be using it. I won't be using it exclusively, right? But for the most part, yeah, like on Mondays, I do the, you know, AI news that matters. But I use perplexity. I use chat GPT search. I use Google Geminaw.

deep research a little bit, right? But yeah, I will definitely, and I have already set up some task flows that I'm going to be using on a daily basis. Yeah. So Douglas, Douglas also asking, can you use an at to tag a GBT and a task? I tried. So the problem is when you do that, it's a little different in task mode. Let's see. Should I try to do this? I'll try to do it. I'll just show you all an example since multiple people are asking. So I'm going to go into chat GPT task mode. All right. And I'm going to say, you know, at, you know, 817am every day, use.

And then I'm going to put the at. I'm going to say use this to recap an episode, right? All right. So all I did was at mention a GPT, but I'm trying to use tasks. And you'll see it doesn't technically work. Yeah. So when I try to do it, the GPT takes over from the task mode, but I have gotten it to work. So I did an example, you know, I have a custom GPT and it's getting confused, right?

So the task generating ability of this mode is getting confused because the GPT is taking over. But I did get it to work once, but it took a while. And it's not working consistently. So I'll just say right now, no, not consistently. You can't use GPTs. once you can, that's going to be extremely fun. All right. So I hope this was helpful, y'all.

As a reminder, Monday, Monday, Monday, be there, be there, be there. All right. Next week, in a couple of days, we are doing our 2025 AI predictions and roadmap series. I'm lucky enough each year to talk to hundreds with an S. So both interviews, I do live on the everyday AI show, you know, companies that I meet with, a lot of people just want to, you know, quote unquote, pick my brain, right, from big companies. I gobble up all this information and I steal it from the smartest people in the world. And I have a couple files that I store all this information and then I have all my, you know,

AI tools help me, you know, make sense of all my predictions and my thoughts. But this is a long time in the works. You are not going to want to miss our five-part series starting January 20th, not just random hot take predictions, but laying out the roadmap for you to take advantage of what I know. I'm going to get myself, I'm projecting. I got a little spicier this year than last year. So I'm going to say I'm going to be about 80, 85% right.

I think last year in my 24 predictions, I think 21 of them were technically right. And the other ones were like maybe a little too ambiguous, right? But you do not want to miss starting January 20th, five-part series. So please go join us then. And also, if this show was helpful, please click that repost. So I actually have 10 business use cases that I already built out for kind of this task stacking. I knew I wouldn't have enough time to go over them today.

And our newsletters are already long enough. All right. So I already haven't made. So you know, you're not going to have to wait. Like sometimes I make you wait like a week. I'm like, oh, you know, go repost this. And I'll give you this. And I'm like, oh, frick, I didn't finish it.

All right. This is done. So if this was helpful, please, on LinkedIn, go. go click that repost button. So if you're still listening on the podcast, thank you, appreciate your support. If you want to see the 10 business use cases that we already built out, got them ready to go. Just click the show notes for this. I always put a link to the LinkedIn stream for this. So go find that. Go click the repost. I'll send you 10 business use cases that take advantage of this tech stacking concept. All right. Thank you for tuning in. Please go to your

EverydayAI.com. And please join us tomorrow and every day for more everyday AI. Thanks y'all. Meet Firefly AI Assistant. Now live in Adobe Firefly, the Allman One Creative AI Studio. Just describe what you want to create in your own words and the assistant handles the rest, orchestrating multi-step workflows across Adobe Creative Cloud apps, including Photoshop, Premiere Express, and more in one conversational interface.

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