Everyday AI Podcast – An AI and ChatGPT Podcast - EP 489: Operational Muscle: The Missing Key to Every Company's AI Strategy

Episode Date: March 25, 2025

Muscles hurt first before you build em. 💪But once you build it, you're stronger. Same can be true with company muscle. And your org might be missing a key piece of the AI puzzle: Operational muscle. Newsletter: Sign up for our free daily newsletterMore on this Episode: Episode PageJoin the discussion: Thoughts on this? Join the conversation and ask Jordan and Sumit questionsUpcoming Episodes: Check out the upcoming Everyday AI Livestream lineupWebsite: YourEverydayAI.comEmail The Show: [e-mail] with Jordan on LinkedInTopics Covered in This Episode:Reasons for AI FailureOperational Muscle in AI StrategyIntroduction of Andy Lin from Mark three SystemsImportance of People, Culture, and Process in AINeed for Cross-functional Teams in AI and Digital TwinsChallenges in Enterprise AI AdoptionGenerative AI vs. Digital Twin ApplicationsStrategies for Starting Small with AI ProjectsImportance of Explainability in AI and Digital TwinsRole of People in Multi-Agent Systems and Digital TwinsTimestamps:00:00 "Operational Muscle in AI Scaling"05:31 "Scalable Intelligence through Collaboration"07:26 Transformative AI in Healthcare Innovation11:15 Building Operational Muscle with AI13:38 "Scalable Expertise via AI & Digital Twins"19:09 Iterative Approach Drives Leadership22:08 Exploring AI's Impact on Governance23:51 Building Effective AI Teams28:20 "Success Through Close-Knit Teams"Keywords: AI strategy, operational muscle, generative AI, NVIDIA GTC, digital twins, AI adoption, centers of excellence, people process culture, enterprise AI, ChatGPT, conversational AI, healthcare life sciences, AI models, unstructured data, scalable intelligence, agentic AI, digital twin simulation, AI education, three d representation, hybrid workforces, AI governance, AI explainability, AI-powered decision making, Fortune 500 companies, modern HPC, research institutions, LLMs (Large Language Models), automation, AI innovation, smart hospitals.Send Everyday AI and Jordan a text message. (We can't reply back unless you leave contact info)Send Everyday AI and Jordan a text message. (We can't reply back unless you leave contact info) Start Here ▶️Not sure where to start when it comes to AI? Start with our Start Here Series. You can listen to the first drop -- Episode 691 -- or get free access to our Inner Cricle community and all episodes: StartHereSeries.com Also, here's a link to the entire series on a Spotify playlist. 

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There's so many use cases, so many easy, you know, seemingly easy ways to just gain more productivity, to get more things done. But why does it fail sometimes? You know, today I'm excited for a conversation that we're going to be having about operational muscle and what that means and how I think that might be the missing key to every company's AI strategy. All right. So I'm excited for this conversation. And if you're new here, welcome. Thank you for tuning in. My name is Jordan Wilson. And this is Everyday AI. We are your daily live stream podcast and free daily newsletter helping everyday people like you and me, not just keep up

with what's happening in AI, but how we can all actually leverage it to get ahead to grow our companies and our careers. And that starts here on this podcast. podcast and live stream, but it's literally starting here at NVIDIA GTC. So yeah, if you're listening on the podcast, we are technically right here at GTC with NVIDIA, I think one of the most exciting tech conferences in the world. So bringing a lot of great NVIDIA partners to you on the podcast. So enough about that. You know, if you haven't already, please make sure you go subscribe to the newsletter, Your EverydayAI.com. We're going to be recapping today's conversation and a whole lot more. enough chit-chat. I'm excited for today's guest. So please help me welcome Andy Lynn,

the VP of Strategy and CTO for Mark III Systems. Andy, thank you so much for joining the Everyday AI show. Thanks for having me. Appreciate it. All right. So can you tell everyone a little bit what is Mark III systems? What is it you all do? Absolutely. So Mark three, we're an a Viti elite partner and we specialize in working with large organizations, including Fortune 500 companies, industry, research institutions, universities, on building their AI, Gen AI, Modern HBC, and Digital Twin Centers of Excellence. So, yeah, we're going to dive into all of those different things, but I want to start at the top. Tell me about this concept of operational muscle and how this can really be a missing piece

for enterprises that maybe are still struggling with AI adoption. Yeah, so operational muscle is a term we sort of termed to talk about really the intangible aspects of operating AI at scale. most talk in the industry days all around technology and models, right? It's the idea of platforms, GPU, software, how you train models, except for Pytorch. But actually, not a lot of talk is thought about education around how you build teams, how you build culture, specifically for large organizations that are looking to do that if this efficiently at scale.

When we talk about the Center of Excellence, it's the idea of being able to have a centralized platform, right, anchored obviously by our partners at NVIDIA. But to be able to enable researchers, scientists, engineers, data scientists, folks training models to be able to use that tooling in a centralized way, but be able to maintain individuality and to focus on their work first and foremost. Because everyone's working on a different type of problem. Everyone's doing their life's work completely separately. You really can't slow these folks down. So how do you bring these two things, you know, sort of perfectly in line with each other? It's actually a really tricky thing.

And when we talk about operational muscle, just to bring it back to that term, it's all around. the idea of being able to enable the people process culture part of the equation to make sure you're at equilibrium with the technology. So I think when people, you know, are dissecting AI and in how they can make it work in their organization, maybe the process part of those, those three things pops into their mind, but maybe not necessarily the people and the culture. Explain why those things are maybe just as important as the technical side. Absolutely. Yeah. I mean, it's funny. people is actually probably the most important part of the equation when enabling an AI strategy, right?

You're talking about artificial intelligence, but it's actually the human part of it and how to build teams and how you enable a mechanism to distribute education in a practical way. I think is really the key that will determine success or failure. You know, when you talk about an organization, it's what I call the idea of me and us, right? The organizations that do it the best are when you have a community of researchers and data scientists and folks training models. And then on the other side, you have the technology teams who are focused on enabling platforms to serve those folks.

You have an equal amount of me versus us for each of those, each of those groups. And to be able to enable that is really key. To be able to talk about specific teaming aspect of it when you talk about people and culture is that when you talk about AI and digital twins, more than ever before, in order to enable a successful strategy at scale, you have lots and different types of people. working together. I read a study that said, if you're trying to, for instance, build a digital twin to simulate a factory, simulate a hospital, whatever that might be, you need 10 different types of people all working together. If you think about it, it makes some of sense, right?

3D artists, you've got machine learning folks, you've got developers, you have a subject matter expert maybe in health care if you're trying to digital twin a smart hospital. You have the nurse, you have the physician. These are people in the past that would never have anything to do with each other, right? Engineers work with engineers. You know, nurses work with nurses, developers or developers, but because of the idea of enabling scalable intelligence to be able to frictionlessly move anywhere through these mechanisms of AI and digital twins, these groups have to work together well. And I tell everyone from the intangibles perspective, regardless of, you know, if you're a teenager just getting into the space, if you're a professional,

if you're someone to looking to reinvent yourself, you know, you need to be comfortable working with people that have nothing to do with anything that you've ever worked for in the past. And this is a dramatic change from the past. And the organizations that I've seen do this well, you know, through programs like hackathons or getting folks together to solve problems in this way by using this mechanism are the ones that are ultimately successful. Do you think that maybe one of these ongoing challenges, at least when we talk about enterprise adoption at scale, is because people maybe view AI, you know, unless your company's been using it for many decades. But when we think of, you know, generative AI in large language models, I think sometimes. people just think of it as a personal, like personal productivity tool and they don't necessarily always think about how can this transform our department, how can this change the future of work

for our sector, right? Is that something that you see a lot? People maybe just look at generative AI, at least, you know, at a smaller scale as, hey, this is about personal productivity. And maybe that's why it gets silo. I do. I think Chad GPT has done a lot of good and perhaps not so good things as far as sort of setting the idea of what it is, right? I don't mean chat GPDs specifically. I just mean the idea of chat bots and agents, right? They are very helpful, right? Obviously, the ability to type in what you want and then have a coherent human-like response to solve your problem or to give you an answer is actually really helpful. But around generative AI and LLMs, the idea is to be able to make sense out of any form of unstructured data in ways that

you haven't been able to make before. So conversational AI is one of example. But for instance, we do a ton of work specifically in the healthcare life sciences space where the idea is you can comb through proteins and make sense and discover new drugs and find new precision-based therapies in ways that you would have never been able to do before using DNA and RNA strands, etc. And that's just one example of a way that's it's going to be utterly transformational and affecting millions of lives that have to absolutely nothing to do with personal productivity. So it is good in the sense that it's brought a lot of attention, obviously. the space and people understand where it's going.

You see what's happening specifically with an Indian ecosystem around agentic AI, which is really the idea of the next chapter beyond generative. Generatives, the idea of basically being able to create things like words or pictures or based on a lot of unstructured data, agentic is really the idea of having an agent essentially to use those as mechanisms,

but to be able to take action like any human would, in an automated way depending on how you want it. And to be able to scale frictionlessly, because after all, it is AI. it's an agent anywhere in the world, anywhere you might need it as far as within your business or your enterprise or your industry or your research. So it's pretty, pretty exciting as far as the possibilities that may lie had for us. Sure. So you gave this great example, you know, talking about digital twins and, you know, I think you said that a study showed you need at least,

you know, five to ten different types of people, right? So that really explains, you know, maybe how the interpersonal might change, you know, when you use AI to scale. What about intrapersonal, right? Like that's something I think about a lot and, you know, especially as we go into, you know, agenic AI where, you know, we're giving these AI systems agency, right, to make decisions with our data. And a lot of times you have, you know, mid-career professionals that are like, wait, those are the decisions I've been making, right? Like agency is something I enjoy. So, you know, even, you know, internally, how should business leaders to really get that good fit between, you know, people, culture, process, how do we need to be, you know, changing how we think even about

work? That's a really good question. I wish I had a really great answer for it. And that's, I think at the end of the day, one of the keys in the space is you need to empower the people who are actually building these things to make them part of the solution. Right. I think a lot of lot of the fear from society about these agents around doing work, right, is you're afraid that somebody's going to come over the top, right, and force an agent down. And I think, you know, if you just think about as a human, you know, if you have a team, right, how can they be part of the solution to help you create agents to amplify what they're actually doing in the marketplace, right? Make them part of the solution on actually building agents to actually amplify the pieces of

work that they don't like so that they can focus on the pieces of work they do like and that they're great at. It's almost like, you know, I want to build a twin of myself, right? You know, literally a twin, not a digital twin, but literally a twin, right? So I have Andy one here and I have Andy two here, right? What are the things that Andy two doesn't like? Andy two doesn't like things like doing expenses and doing all these things, right? Andy One does like working with organizations to help come up with strategies and working with our team to build things, right? So how can I create an agent to be able to do those things? And I think you're right. You hit the word right on the head, agency, right? You want to get people agency to help them craft the strategy to be able to make that happen. And I think

organizations that think about that, you know, from a good leadership and a good sort of organizational management standpoint are going to be the ones that are going to be successful, just like with anything else, right? So that's a really good question. You know, and getting back to this, you know, the concept of operational muscle, which I love, right? Building muscle, you know, it usually involves first, you know, a little pain and being uncomfortable, right, before you can get those, that repetition in and actually be stronger. You know, in your experience so far, you know, working with, you know, different clients and customers, what are some of those, you know, initial things that hurt clients when they're trying to fully implement it? And, you know, that they really have to get through those reps.

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See it today at firefly.adobie.com. I think the biggest thing is just inability to explain maybe your first few experiments upstack. I think one of the things that we help a lot with is helping our organization that we work with set the proper expectations internally. That it's going to be a long road, right? But if you don't decide to get on now, you're not going to be able to catch up when your competitors are already had the game in a year, right?

That's what I love about the space. It's all about sweat equity and earned equity, right? The amount of work you put in is how far ahead you're going to be, even if you don't necessarily get to the end of the road right away, right? If you train a model, it's 50% affected, you may say, oh, man, what a waste of time, right? But obviously over the next couple years, your model to predict pricing, to do forecasting, whatever that might be may get up to 90, 95%, but you have to go through the reps in order to do that. So I think the pain is for organizations perhaps that don't set the right expectations being able to have to, you know, explain that process. We're actually going through a similar part in the ecosystem right now, my opinion, specifically run digital twins, right?

Because I think in the long run, what's going to happen is everyone is going to have an AI Center of Excellence that, is a twin center of excellence. They're going to talk to each other and going to communicate with each other. Because if you think about it, what's the goal? The goal is to build scalable agents, models, experiences, right, that simulate, you know, some expertise in that organization that's ultra-scalable that can go anywhere at the drop of the hat. What is scalable expertise in intelligence, right? Right now it's primarily been driven by LLM's and generative AI, which is the brains and the ears.

Can I talk? Can I understand? Can I listen? The next chapter is all about the eye. Because if you think about it, people are visual, we all exist in the real world. Yep. You know, but workforces are hybrid now by sheer nature, the geodesperse. So how do you create a mechanism to have fruitful conversations about physical spaces when people are spread out?

You have to have ways to be able to create a replica of how that actually works in the world. If you look at what Nvidia is talking about, they're talking about physical AI, they're talking about robotics, they're talking about agentic AI. These are all the alignment of these items. Now, to tie it back to what you originally asked, specifically on operational muscle, these things don't just happen because you want it to happen, right? We all wish we could get to the end of the next five years and then, oh, it's working. But that's not how it works, right? You have to have people to build these pilots to learn what you don't know, right?

In the digital twin side, it's all around creating a 3D representation of your store, of your factory, of your school, of the human body, right? And then being able to iterate that over time to improve the fidelity and the quality of the digital twin and then mix in AI to be able to help you build it faster, to be able to present that digital twin to a what I call a regular person, right, who can just use it, right, if you think about maybe my mom or something like that, right? Can they use digital twin to figure out how to plan their next trip. Can I, on the enterprise side, right, can I present it to a facilities planner to be able to plan what my next store looks like, right? So you have to be able to mix in all those things. And it

just doesn't happen, right? You know, it starts a day at a time, you know, creating a, you know, if you're going to, there's a twin hospital, how do you start? Right. And this is something we're working on, you know, pretty significantly out in the field today. You start with half a room, right? You start with a bed, right? You make the bed great. You show people. what the beds like. Okay, the bed's great. Okay, build out the other half of the room. The other half of the room, pretty great.

Okay. Then you, pretty soon, you have a hospital, right? You don't say, hey, I'm going to create a hospital and it's going to be ready in three months. That will not work. So because going through that process, people understand what you're trying to do and they have ideas and they get bought in, tying it back to agency to be part of building what that looks like. And it creates this sort of positive feedback loop that's entirely powered by people. you know so yeah Andy like I I like how you just broke down the digital twin concept a little bit because

I think sometimes even myself right when you think about digital twins you know you're like okay it's it's just scale it's massive right it's being able to simulate you know trillions of data points instantly but you said let's start with one bet right so it's it's really turning uh you know this concept of digital twins and scaling with AI on its head a little bit um you know I'm interested like why why that approach you know starting with just one bad or half of a room when it seems like you know the the thing that people are most attracted to is like oh yeah now i can you know like earth two last year at that you know at the uh at the at the at the keynote right people are just thinking huge huge huge so what's the benefit of you know a digital twins that's small small

small absolutely so it ties back to operational muscle and knowing what you don't know i think Earth 2 is amazing and don't get me wrong, right? I'm the biggest fan. I was blown away by that last year. Yeah, but that's like, if you think about it, that's like for an organization, that's like the equivalent of being years out.

And it gives you a great target. And Nvidia is the ultimate company of being visionary in the space, right? Without them, none of us would be able to do what we do. But to be able to execute, right, to get down that road. And this is quite frankly, it's part of our job,

is all about baby steps to be able to get to Earth 2. When I say digital twin to an organization in a room full of 10 people, I'll get 10 different answers. Right. Yep. How do you create consensus, right? The way to create consensus is to build a microversion of what that looks like, a bed, right?

Cloud formation, right? Part of the body, small organ. Show that to all the people, have them comment on it, and all agree on, yes, that's what I meant by Digital Twin. And then from then, if you think about it, the rest of it is just 10,000. thousand iterations of that small piece. And I think where it goes wrong is when somebody tries to build the whole thing without consulting the consensus, it only takes a few people in that organization talking about people

process culture to render the entire thing not successful. So being able to take the pilot and the iterative approach and focus on half technology, half people process culture, it's not only a good way to do it. I think it's the only way to be able to preserve the people consensus part of this, right in the organization. And I think, you know, I joke a lot of times. You know, I love the idea of our of the possible and the what-ifs, right?

But if I hear a fifth what-if in a meeting, I'm out. Because it means that they don't really understand what it's going to actually take to grind and iterate to that process. Now, if they understand, and they understand the idea started small and running a pilot,

and I can tell that they're really built, you know, to be able to sustain the road with us, you know, we're all in with them. And I think the cool thing about right now in the space is that the folks that are making the first steps of which, you know, we have lots of great examples in distribution and manufacturing and healthcare and in other fields. These are going to be the leaders in three, four, five years because they decided to make the steps now. And I think that was particularly excites me. And in every single one of these organizations, specifically you have leaders and you have people bought into this process who understand what the roads were. going to be. And I'm extremely excited, obviously, you know, with some of these announcements at

GTC with NVIDIA, around physical AI, a genetic AI, right? You can also tell obviously Nvidia's seeing this thing come together just like we have and we believe in the last few years. So, you know, one kind of common thread that I'm picking up on here is this concept of explainability, right? You know, and really building that operational muscle and getting those, you know, as an example, the 10 different personas involved is maybe starting small and starting with something that's explainable. Is that the case, right? Because, yeah, a lot of times, you know, companies that maybe are sitting on mountains of data and, you know, they've had data for many decades, but haven't gone all in on AI yet. Maybe they just want to do the whole thing at once,

you know, overnight. They want to see transformation as quickly as possible. Is it maybe just as important to make it as small as possible and to really, you know, be able to kind of uncover the veil of explainability, so to speak? Absolutely. And I think, like, I get quite frankly afraid when somebody tries to go big, too big too soon, just like you were mentioning. But explainability is a really important part of the equation. And it's an area that's quite frankly unsolved. You know, there are a lot of companies that do nothing but focus on the explainability of models. And also, to a certain extent, I think, you know, you're going to see sort of the explainability. of digital twins and simulations also be a field that's going to be emerged as that field grows

going forward. It's to be able to explain to people, especially when there's an error, right? You know, you have a model that's 98% accurate and you may have a 2% error. Like, why did that happen? Even though we all know, maybe humans have a 10% error rate, right? Yes. But you can attribute, okay, it's that person, right? It's John who made that mistake, right? I hate to put it that way. But if you think about it. It's always John. Yeah, that John. But, you know, if you think about it, like, I think people are trying to come to some sort of consensus or sense about what happens when that happens in an AI world or what happens in a simulated world around digital twins. So, yeah, honestly, I'm kind of fascinating to see, you know, where that goes. Obviously, that ties into, you know, things like, you know, governance and regulation, which I feel like maybe none of us really have the answer to yet.

But, yeah, that's definitely something to take a look at. And I think for that reason also, it's even more important to build operational muscle to start small, to build a pilot, to get everyone on the same page, to go to iteration two, to make sure everyone's on the same page. Because anytime you can have a consistent community, it makes the idea of explainability that much easier, right? Yeah, that's a great point. You know, another thing, Andy, I'm curious about is, you know, building up this, this operational muscle and the people, the culture, the process. as we, you know, obviously the buzzword in 2025 has been agentic AI. And, you know, when you couple that with, you know, digital twins, right? And in multi-agent environments, how do you have to or how can you protect almost that people culture process side when sometimes, you know, the more and more that we get into this AI, right?

specifically, you know, multi-agentic systems, you know, even digital twins, it almost seems like so separated from some of those, you know, people culture process. So how do you protect that and keep that as an integral part of growing that operational muscle? That's a great, great point. I think it really just starts with basics and making sure that you have the right team that's empowered in place. You be able to build the right mechanisms for education when you train your first model or you build your first digital twin, right? Because if you think about it, around agentic AI, around some of these concepts, what it really just means is you have lots of models or lots of simulations and they're all mixed together to simulate some form of intelligence

that matters for a business or an enterprise or a research institution, right? And if you think about it, it's sort of like having 50 different models or 50 different models and simulations or whatever that might be. If you have a good team and a good structure around each one of those, you'll be able to create a modular system that will allow you to scale from a people-process culture standard. I think these models and these agents still learning, you know, using some of these terms, but everything's being rebranded, right, which is great. You know, you have, it's a living and breathing thing.

And living and breathing things require care and feeding by people. And behind every great agent, there's typically a great person or a great team. You know, these agents don't build themselves, right? And that's the agent should be an amplification or personification of the best people and the best attributes that your team has. You know, and I think that's the ability to perhaps embody the best of a company, the best of a team, the best of leadership, right? That's the promise that this space has and where we are in the cycle. And I think it's not just a matter of doing it once. How do you maintain and how do you iterate around that?

And that really ties the back to the muscle, right? I think it's really interesting. A lot of organizations may think, hey, you know, I just bought a big tech platform. I just bought a bunch of GPUs, right? Oh, I have an AI strategy. Right. It's funny. There's a lot.

Or on the Comber side, right, you may have a lot of organizations, right, who's like, I won't have the large amount of funding for a year, right? Should I start then? And the answer is absolutely not. You need to start now because you can build an operational muscle without technology to make the strategy work. But in my opinion, you really can't build a new strategy without the muscle if you start with technology on the flip side.

So like I said, it comes down to people. It comes down to alignment. It comes down to balance between builders and operators. If you have that, you have alignment, you're probably going to be successful. All right. So, Andy, I think you've done a great job of, you know, laying out the case, so to speak, about why operational muscle can be a key missing piece of companies' AI strategy. But, you know, as we wrap up today's conversation, because I think it's been a great one,

what do you think is the one most important takeaway for organizations, you know, to kind of glean from today's conversation, right? Because there's a lot of, you know, a lot of new movement, right? We're here at GTC. see, there's so many new announcements. What is the one most important thing to build that operational muscle? I think just on a very practical note is just to learn by doing. I think that we want to sit back and watch all these announcements and plan and hyper-analys

and worry about when we should get in, when we should do this. You're really not going to know the right answer. It's very similar to the running startup. You just have to start building stuff because you don't know what you don't know. And again, that's part of the operational muscle mantra, right, is the idea of starting by a micro example of what you're trying to do, right? So just think about, you know, what the vision is for five years, right? Am I trying to build a smart hospital? I'm trying to build a smart manufacturing plant, right?

So I can simulate anything. So I could simulate any scenario as far as like around throughput. Just start very small and have a really diverse cross-functional team, you know, going back to the idea of having five to ten different types of person. someone is working together. And part of the process and part of the journey is not just the technology making it work, but what you learn from each other. I think it's cliche and it may seem a little bit sappy, right, about teamwork. Because you're like, yeah, of course. Yeah, of course it's teamwork, right? But I'm shocked how often that's completely overlooked. And it's going through the hard work every day on building, figuring out what's broken, figuring out what actually works, right?

And iterating over a long period of time, the organization I see most successful in the space, their overnight success took years, you know, and it's a very close-knit team of people who have all different types of skill sets who have all worked together over a long period of time and make it happen. So find your small team. You don't need to be in a large company, right? If you're at a university, find other colleagues and other majors, other disciplines, you know, people that you would feel very uncomfortable with working with maybe in 10 years ago, but who need to be part of your micro team. Because you yourself could also learn about how to build your own operational muscle from a personal journey standpoint, so that when you get

to that point in an organization, you know exactly what to do. And like I said, a lot of times it's very much the same. So I said, you know, number one, learn by doing, get comfortable with being uncomfortable with working with people completely not like you. And then just sort of have faith in the process. You know, I think from a personal standpoint, and then also from an organization standpoint, if you put in the hard work, if you're aligned and you have a balance between me versus us, you will be successful. Such great insights on today's show. Andy, thank you so much for taking time out of your day to share with our audience.

I really appreciate it. Thank you. Appreciate it. Have me on. All right, y'all, that was a lot. My gosh, if you were out there on the treadmill walking your dog, you probably missed 90% of that. Don't worry. I'm going to be recapping it in today's newsletter.

So if you haven't already, please go to your everyday AI.com. Sign up for that free daily newsletter. We're going to have a lot more from today's conversation, a lot more from. GTC and everything else you need to get ahead in leveraging AI. Thank you for tuning in. Hope to see you back tomorrow and every day. For more everyday AI. Thanks y'all.

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