Soft Skills Engineering - Episode 227: Junior expectations and manager flakiness
Episode Date: September 14, 2020In this episode, Dave and Jamison answer these questions: Questions What should I expect from a junior develop, and how can I help them grow? A junior developer joined my team of 4 a fe...w months ago. He has learned things at a reasonable speed but it is still hard for him to implement new features without any help or existing code to copy. In past jobs, I usually gave juniors simple, easy tasks, but we don’t have that simple tasks in my current job because we’re working on complicated internal systems. Also other junior developers spent lots of their private time learning. I don’t think this junior has spent any time learning in his private time. I don’t want to ask them to learn in their private time, but I just can’t help feel annoyed about the fact that he still cannot pick up a well-defined task in our backlog and complete it by himself. I think he really needs to take some time learning some basics like networking and some skills like keyboard shortcuts of text editors. I know there is lots to learn. However, sometimes I lose my patience when I have to repeat myself. In addition to lack of knowledge and skills, I feel that he always waits somebody to tell him what to do and explain everything to him. I tried to tell him the whole picture of the project before explain a specific task, but I couldn’t see any improvement. What could I do to help him (or make myself feel better)? I’ve worked with 3 managers in the past 2 years at my first company and all of them seem to have trouble producing results from team meetings and one on ones. More specifically, my managers have mentioned things/events/changes they would plan to do with the team or me and several weeks/months go by and the idea is never mentioned again. At times it felt like maybe it was me that was unable to produce the outcomes of said ideas or that maybe I was some sort of a lost cause. However, my most recent manager doubled the ratio of ideas:results, so I don’t think it’s just me. For my one on ones, we have a long running list of things we talk about and even the trail there doesn’t seem to amount to anything. How do I hold my manager accountable for things they say or plan to do? How do I bring up these conversation on one-on-ones without making it seem like I’m the one managing them?
Transcript
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it takes more than doctored get blamed screenshots to be a great engineer this is episode 227
of the soft skills engineering podcast i'm your host jameson dance i'm your host dave smith soft
skills engineering is a weekly advice show where we answer your non-technical questions about the
technical field of software development have i ever doctored a screenshot no i i've like memed
up a screenshot i put a bunch of like 100 emojis all over it yeah i show people that it was sick
but it was good this is the good part you know when you do a demo or something and you have a
presentation and it's like you get to the the pinnacle and everyone's like silent that's why
you have those 100 emojis yeah please clap yeah do you want to thank our patrons dave yes i'd like
to thank those that have made contributions to get them a one-time shout out they are william
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Right.
Do you want to read our first question?
Oh, no, you don't.
There's a thing, a different thing.
That's right.
I don't want to read our first question.
I do want to say something else.
Yes.
It's that time of year where we host our annual Utah JS conference where I MC and last year,
Jameson. I did a live show during the conference. I don't know if you've heard about this,
Jameson, but there's this pandemic going on. A few people have talked about it. I don't know
if you're aware. I enjoy the freedom to wear a bandana over my face without anybody looking at
me weird anymore. So this year for the UtahJS conference, we are doing a four-part conference
talk series at lunchtimes in the Mountain Time Zone in October. So feel free to go to
conf.utahjs.com and you can sign up to do that you don't even have to fly to utah this year you can
sit at your home and eat your sandwich while you watch talks online that i will be emceeing cool
all right i will read our first question yes good job this is from a listener named the letter d
what should i expect from a junior developer and how can i help them grow a junior developer joined
my team of four a few months ago he has learned things at a reasonable speed but it is still hard
for him to implement new features without help or existing code to copy. In past jobs, I usually
gave juniors simple easy tasks, but we don't have those simple tasks in my current job because we're
working on complicated internal systems. Also, other junior developers have spent lots of their
private time learning. I don't think this junior has spent any of their private time learning.
I don't want to ask them to learn in their private time, but I can't help but feel annoyed about the
fact that they still cannot pick up a well-defined task in our backlog and complete it by themselves
i think they really need to take some time learning some basics like networking and some
skills like keyboard shortcuts of text editors i know there's a lot to learn however sometimes i
lose my patience when i have to repeat myself in addition to the lack of knowledge and skills i
feel like they always wait for someone to tell them what to do and explain everything to them
i tried to tell them the whole picture of the project before explaining a specific task but i
could not see any improvement what could i do to help them or make myself feel better okay this is
this is the first time where i felt like instead of saying quit your job it sounds like you want
to make them quit their job what was that french word limoges limoges yeah sounds like a job for
limoges yeah okay so i just got to say right off the bat i'm seeing so many red flags in this
question oh yeah i don't know if you got the same impression jameson yeah i was gonna point out a
couple i even tried to tell the developer the whole picture of the project before a simple
task but it didn't work yeah i told them how everything worked once and they didn't get it
yeah it takes me more than once to learn how how systems work i told them every detail of
everything and i don't know what the problem is yeah any other weird things you see or not weird
things i don't know concerns you have yeah i have some concerns so another red flag i'm seeing is
that other junior developers spent their private time learning in order to be successful this one
hasn't done that it should not be a prerequisite that to meet the bar you spend a bunch of your
personal time learning about your complicated project so i feel two ways about that i feel like
the industry would be worse off if that was the requirement but then when i think about well what
would i want to do personally i feel like i would tell my past self to do that you know like it
shouldn't be a requirement it shouldn't be a gate that keeps people out if they don't have the free
time i mean maybe they're doing child care maybe they have other responsibilities outside of work
so they can't but at the same time it does make a difference it does and it's a proxy for passion
which is this word that means like i like you you i think you will do good work like i i want to
tell people yeah it's bad if your work requires it but then if someone is struggling at their job
and they say like what should i do i can't keep up i would i don't know working really hard is
is a is an answer sometimes yeah and i'm a i'm a huge hypocrite in this area because even though
i say it shouldn't be required i every time i start a new job i totally put in tons of hours
to get up to speed oh absolutely yeah same the same yeah i i don't think i've ever but especially
when i really had to learn a bunch of new stuff ever kept it to 40 hours yeah oh yeah definitely
not for me too but if you if you're just gonna flounder i mean yeah i don't want to live in a
world where it's a requirement that you have to do it so another red flag i'm seeing here is and
i'm reading between the lines a little bit here but the question asker says i tried to tell him
the whole picture of the project before explaining a specific task but i couldn't see any improvement
and i think i'm reading between the lines because i'm assuming this was a verbal interaction
and the fact that this developer feels the need to verbally explain the whole project to a new
developer tells me that you either have no documentation or crappy documentation that
new developers can use to ramp up at their own pace. So for people who don't process verbal
communication as quickly or as completely as you do, this is going to be a huge impediment to them.
Everything makes sense to me when I explain it to someone else.
Yeah, it's so clear. The words just feel so good.
I feel really smart that I know all these things that I can say.
Yeah, it's hard to just listen to someone talk. And then for me, at least, I have to play around with the system for a while and have personal experience with it before I can understand it very well.
Okay, so I have a story about this. So about 25 years ago, this is going to... Okay, I guess I
just dated myself by saying a number of years. But I played a online text-based game called
Federation. And it had a somewhat complex economy where you had like stocks and planets and you
could trade things and manufacture things and build factories and whatnot. And as you advanced
through the game it got more and more complicated you had to manage like a more complex economy with
more moving parts and i remember i was chatting with someone else who was playing the game and
i asked them how some of this stuff worked and they typed out just this huge wall of text explaining
this very complicated system to me and then a few days later i was asking a question and this person
got really upset with me because he said i already told you all this yeah and i kind of feel like
this developer here this junior developer who's like yes you did say all those words you did and
yeah you know about 20 of them sunk in yeah you're like building up this this scaffold to hang new
concepts on and the scaffold wasn't ready to hold all the weight of the entire project at once yet
so it just fell off yeah i mean at the same time there are some folks who jump in as juniors and
have the same level of experience and skill but are somehow able to just keep their head above
water a bit more and keep up with new things and be more engaged and more proactive. And I don't
know, some of that feels like personality or innate characteristics of people. I don't know
that you can make a good environment. I don't know that you can force someone to change who they are
though. Yeah. So I think our advice is going to be focused on how you can make the environment
better for junior people. But there could still be junior developers that aren't successful and
don't don't work out i don't know yeah you and that's that's the hard judgment call to make is
distinguishing between people who are unable to keep up because they just really aren't qualified
for this job or people who aren't able to keep up because your environment is bad for people who are
otherwise qualified and i think maybe what's happened here is that the first few junior
developers who have been onboarded have been successful because they met the first criteria
They're qualified for the job. And they also have a good alignment on the way they consume
information with the way that you're handing it out. And with this new person, this new junior
developer, it's not really clear whether they're qualified for the job, but let's just assume they
are. And given that assumption, it's possible that the way you're handing out information
just doesn't work for them. And so that's why I think onboarding needs to have different modalities
for people. You need to make yourself available to answer questions verbally in real time.
and you also need to have documentation it's not like just creating a calendar event on their on
their calendar every week for an hour with you is enough it's also like just writing documentation
is also not enough but the combination of the two might allow a broader set of qualified developers
to succeed yeah places that are good for junior developers are usually good for everybody if your
system is well documented and your processes make sense and it's easy to make changes and
i mean that's gonna help everybody no matter their skill level so there's some investment
that pays off to everybody where one of my teams right now is investing in improving deployments
and the team is pretty senior overall but one of the benefits is it saves senior people just as
much time as it saves junior people right because it's it's the same amount of pain i guess maybe
the senior people picked up the the painful process faster but it still is kind of laborious
so i think you can you can justify some of these not just by helping the more junior folks but by
making your team better as well for sure it's like the canary in the coal mine analogy wait how
well so i guess i made an assumption there but that on your team it was a junior developer who
called out the bad deployment process and the senior folks just were like whatever i can deal
with this i mean it was kind of everybody for a long time and you just kept sweeping it under
the rug like a good manager yeah i just i just told him to suck it up and crack the whip and
perfect but yeah i mean it definitely folks of all experience level had pain with it what about
take some time learning some basics like networking so i wonder if i mean the field
is just so broad there's so much to know yeah if you're junior you're you're gonna have gaps for
sure but i wonder if it'd be worth putting together some sort of like curriculum or
rubric or something some kind of syllabus where you say these are the skills that you'll need
and you might not have all these but you need to be you need to be working towards developing
strength in them so if you're really good at linux but really bad at networking or something like
that then maybe you focus there it's impossible to be good at linux and not good at networking
yeah i guess maybe it's like just to get the desktop up and running you have to be a network
admin the year of the linux desktop yes at last it's arrived it's actually the year of the linux
network admin oh yeah but i get the feeling that there's some gaps between the junior developers
skill set and what they need to be successful which is fine but it's like this surprise like
oh you don't you don't know much about networking like you don't know i don't know http or tcp or
whatever it is and and you should then you should probably be able to tell people that that's an
expectation and kind of point them towards stuff to help them learn it. It's not that you have to
teach them everything about networking, but you should at least be able to say, hey, networking
is important for this job. Check out this textbook or something like that. Or maybe even ask them
about it in the interview. Yeah, I assumed that that's too much to ask. I mean, if it's like a
really important part of this job, then it stands to reason that you would want to hire candidates
who have those skills. Yeah, but it's a junior developer, right? Like they hired a junior
developers so so they're not going to be strong at everything that the job requires that's my
assumption anyways yeah and that makes sense but maybe then maybe the follow-up to my comment is
maybe at this job you shouldn't be hiring junior developers unless they have unusually high levels
of networking skills yeah i don't know but i like your idea of making a curriculum maybe a boot camp
of sorts and where you say look over the next eight weeks you should be studying these topics
and coming up to speed and here's some like exercises you can go through to learn them yeah
And here's the section on keyboard shortcuts.
I like that.
I like that he slipped into keyboard shortcuts in there.
I mean, it's a thing.
It is a thing, but do you really think it's the keyboard shortcuts?
It's like, he takes an extra 0.5 seconds to move that mouse over there.
Is that really the thing that's making this developer?
We have so many questions about junior to senior, and we finally answered it.
It's knowing your sublime text keys really well.
I think it is sort of frivolous because you write code much slower.
typing is rarely the bottleneck you know like yes usually you're you're poking away at a line
of code for like 20 minutes so it's not like not knowing a shortcut will hurt you but there is
something to say to be said for flow where if you can easily manipulate stuff then you can kind of
like forget about that part of it and i found that it makes it easier for me to get into a flow state
yeah it happens rarely for the record i'm being a huge hypocrite here too because i'm a huge
proponent of keyboard shortcuts and like speedy navigation on the computer so yeah again i'm just
being a hypocrite okay well i still like you but i think although i think what i what i'm hearing
here is maybe a little bit of bias in the question asker where they they sense like some slowness
with the ability to use the computer in technical ways quickly and you know jump through tasks
quickly and they maybe are getting overwhelmed and maybe it's actually not keyboard shortcuts
but rather just a general unfamiliarity with a whole suite of tools that are important for this
job and and i get that impression like i've seen people struggle with the computer and i've often
thought well then maybe they're not a very good engineer you know but it's like i don't know like
this could be orthogonal yeah so i don't know yeah i've worked with people who are fantastic
at solving problems and if i have to pair with them i need to like tape my mouth shut so that
i don't yell out in frustration as i watch them hunt and peck yes for the right key to type or
something right okay well have we answered the question i think so i mean i i think that it's
really good to do everything you can to make the environment conducive to success for people who
don't come in with all the skills that you want or who come in with a junior level like this and
i think you may have hired some extraordinarily good junior developers in the past who have made
this unnecessary for you and if you're going to scale the team and continue to have like a nice
sustainable longevity, you're going to need this stuff that we've talked about, a curriculum for
onboarding. You're going to need good documentation. You know, you can't be there to answer all the
questions for everyone forever. So it's a good thing to do anyway, and it probably would help
this person. And if it doesn't, then maybe they're not the right fit for this team anyway.
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All right. Do you want to read our next question, Dave?
Sure. This comes from a listener named Edgar, who says, I've worked with three managers in
the past two years at my first company, and all of them seem to have trouble producing results
from team meetings and one-on-ones. More specifically, my managers have mentioned
things slash events slash changes they would plan to do with the team or me, and several weeks or
months go by and their idea is never mentioned again. At times, it felt like maybe it was me
that was unable to produce the outcomes of said ideas, or that maybe I was some sort of a lost
cause. However, my most recent manager doubled the ratio of ideas to results, so I don't think it's
just me. For my one-on-ones, we have a long running list of things we talk about, and even the trail
there doesn't seem to amount to anything. How do I hold my manager accountable for things they say
or plan to do? How do I bring up these conversations and one-on-ones without making it seem like I'm
the one managing them? Great question. I love that last question. It's like a dagger to my heart.
Is this you? Are you this manager? I worry that I am. So the core problem here is that it's really
easy for a five minute meeting to generate like weeks of work yeah and coming up with an idea
that sounds good is great and then i add it to my list of stuff to do and then prioritize it and
sometimes prioritizing means pushing that cool idea that sounded great way down at the bottom
because a bunch of other stuff came up yeah especially if it's a thing that directly requires
me to do i found that the the lowest ratio of ideas to results is when i say that's a great
idea i will go do the thing then i don't because i do a different thing instead so yeah some of it
might be sort of a time management issue with your manager or or a an ownership issue where
they are trying to own all of the results from these ideas instead of doing the classic that
sounds like a great idea why don't you go do that right you just suggest it yes i love that one i
I love it too. Have you found that there are two categories of people when it comes to
signing up for tasks? There's people who sign up for a task or in other words, say, I'll do that,
but who just don't really take it that seriously. It doesn't pester them or nag them until they get
it done. But then there's another class of people who, when they say, I'll do that,
their fingers are literally typing into their to-do list at this moment. And they will be
reviewing that to-do list like five times a day and give you status updates on it until it's done.
I'm going to say yes. I have found there those two people.
are you just saying that to be nice i know which one i am yeah which one are you yeah i say i say
yes to too many things too which is a problem because then i have to drop things that i've
already said yes to so but do you do you feel this like sense of obligation to deliver on the
things that you've agreed to do or are you just like well i'll put that on the pile and if i don't
do it no one i'll never mention it to anyone and it'll be fine i think it's the worst of both worlds
where i say yes and i feel a great sense of obligation and then i don't do it and pile up
more stuff on top of it okay it like weighs on my soul still i would love to be the kind of carefree
person i that sounds like the kind of person who has 20 000 unread emails yeah it does i want to
be that person i'm guessing you have a pretty heavy soul right now yeah i think so it's like
it's weighty couple hundred pounds yeah i'm looking at my to-do list from last week i was
on vacation the week before but there's a bunch of stuff on there yeah so i'm the kind of person
who when i agree to do something it's going on the to-do list and if i haven't done it by the
time i agree to do it or close to it you'll be getting a message from me saying hey i haven't
forgotten that thing you assigned me to do you know so i don't know say no to stuff yes in order
to focus because that's that's the problem i have i can't there are lots of things that sound great
to me and i say yes we should do that yeah it makes sense that i'm the one that should do that
and then then my calendar explodes or yeah exactly exactly and we a couple of weeks ago we talked
about this on the show where we talked about techniques for saying no and as i recall you
have a post-it note on your monitor that says something about it says don't say yes right yep
so the other one that says sit up straight fell off so my posture has gotten worse but
the don't say yes post-it note is still going okay good that's a good one well going strong
as in it's stuck to my monitor strong adhesion let's say yes yes it is tightly stuck
awesome now i'll tell you that when a person like me who you know i only accept things i only accept
tasks that i intend to deliver on and i take them very seriously and deliver on them it gets paired
with a manager who's just an idea factory like this is a bad combination in my experience and
if i have a manager that's just going to spam me with ideas 80 of which they won't even remember
but a hundred percent of which i am like feeling a huge obligation to deliver on that's a pretty
problematic situation i think that i think that might be what's happening here except it's a
little different because the manager is actually giving themselves tasks and not delivering on
those yeah so yeah what would you do as as the person being managed by someone like this where
you feel like they are committing to i think you have to figure out like what the magic incantation
is that they say when they truly intend to commit to it and like sometimes i'll give an example of
this, but I had a customer back when I was in the defense industry. And one of his famous phrases
when he was getting us to commit to stuff was, if we were sitting here nodding our heads and saying
yes to the things he was asking us to do, he would look over us and say, I don't see your pencils
moving. And what he meant by that was, I don't believe you're actually going to do this unless
you're writing it down. And that was our indication to him that we actually plan to do it because he's
the kind of person that gave us a ton of stuff to do. But when he said, I don't see your pencils
moving, we knew he was serious. And so that was our clue. So I think with your manager, you need
to figure out like when he takes on tasks, how do you know he's actually going to take them on
and do them? And I, you know, for this particular person, it was that funny phrase, but maybe your
manager has something else. Like maybe they create a calendar event. Maybe you see them typing it
into their to-do list. I've had managers like that, where I would have a one-on-one with them
and it would be away from their computer. But when they actually signed up to do a task, they would
like lean over to their computer and type it in. And I'd know, oh, that means it's going to get
done. Yeah. So that's, that's sort of like planning for their prioritization strategy,
i guess where you you just assume stuff is going to get dropped would you ever give feedback about
this to your manager to say hey it seems like there's a lot of things you say you're going to
do that never end up happening i would probably not start with that that's that's pretty aggressive
i would probably start with hey i'd like to i want to make sure we have a good working relationship
and i want to know you know maybe this is just a passive-aggressive version of the thing you said
but you know you could say i want to know what it looks like when you're committing versus just
and idea aiding, you know, and brainstorming. I'm just thinking, yeah, because I feel very much
like I identify with the manager in this question. So I'm thinking of what I could do. I mean,
I mentioned delegating as a way to solve this. You can't make your manager delegate, but you can
offer to take some of these tasks on if you think these are really important. And it seems kind of
wishy-washy whether it'll get done or not. You can just say, hey, I'd like to do that thing.
Maybe. And then it just becomes your problem. Depends on the task.
So now not only are you following up on the project, you're actually doing it.
Yeah. I mean, again, it depends on the task. If it's stuff you can do that could be part of your
job, then maybe you should do it. Another thing you can do is when the idea of a task comes up,
you could say, instead of letting your manager say, I'll do that, you could ask the manager a
question and say, who on the team would be best situated to do this? And then that just kind of
puts them in the mindset of delegation. Yeah. Maybe form a committee. That'll really get stuff
done yeah now i have two problems yeah form a council yes with subcommittees and committee
chairs secret meetings so your answer to how do i hold my manager accountable is basically like
you gotta only hold them accountable to the stuff that you think they're actually going to do yeah
i just sort of accept that things will get tossed out there that might not ever happen
Yeah, you have, I think you've had three big idea people in a row as managers. And you are a
check the box person. And in my experience, most big idea people are not check the box people.
Would you ever follow up about a specific task or a specific
thing that was proposed or assigned to the manager?
Yeah, and you might be surprised what you hear. I've had a situation where
a manager gave a bunch of ideas or tasks to do. And then I dutifully wrote them all down. And
And then later I was following up on them.
And the manager said, who told you to do that?
Well, it was you.
I never told you to do that.
What a moron.
Got it.
Yeah, what an idiot.
And I may have been guilty of that as well.
You know, I've had people say to me, you know, I'm going to do XYZ when I was the manager.
And I've said, who told you to do that?
And, you know, again, it was me.
So I think as managers, maybe I'm going to reverse the question around and say, if you're a manager,
it behooves you to be very clear about what you're committing to do and what you're asking others to
do yeah i think it's fine to bring it up with your manager when it's a specific thing that's
happened to me several times and i never felt attacked or or mad sometimes i felt guilty but
yeah sometimes it was that there was information or i had done things i just hadn't shared it yet
or did you ever feel so guilty that it impacted their performance review
they get an f because they made me feel bad yeah they asked me about the halloween party whatever
yeah so there's there's a couple of ideas i wanted to share also which is there's this idea of being
ruthless with your time and not letting other people take your time and being very deliberate
about what you spend your time on at work and i think maybe these managers suffer from not being
ruthless with their time because they just take these commitments and you know maybe start them
maybe don't. And the other idea is in a world where we all have constrained amounts of time
and other resources, but primarily time, we all know there's a limited amount of stuff we can get
done in a week or two weeks or a month or whatever. And at my current company, we have this idea of
the line and we use the word below the line, which means I have it on my list. It's below the line,
which means it's not going to get any of my attention. And it would be good to get explicit
with your manager in this situation to say, is this above the line or below the line for you?
you know and basically above the line means i'm going to do it and commit to it below the line
means it's a good idea but it's not going to get my attention and i think if you could clarify that
with them and maybe use that as a as a term that you use to to convey that information it would be
good because otherwise if you don't have a term like below the line above the line it's just on
the list or not on the list and that kind of constrains what you're allowed to talk about
so below the line is like i don't want to make you feel bad by saying no but no right
it also means later you know it's like yeah you might say my line is for this month or my line
is for this week and it's below the line for this week but maybe it'll be above the line next week
or next year or after you leave this company yeah that makes sense i like that there's a
similar concept with a different name at my company it's called the cut list yes and there
there is a line on it but there's a list and somewhere in the list is a cutoff where all the
crap goes on the cutting room floor no just all the stuff that is below the line right there are
good ideas that didn't make the cut not right now yep just like i was a pretty good basketball
player in middle school but didn't make the cut didn't make the cut that's right for the leap up
to the freshman team yes that was aspirational i was like sixth grade this is i was really bad at
basketball well have we answered the question i think so good luck this is a tough situation of
course and we'd love to hear how this goes with your manager if you want to write back in yeah
please let us know all right what can people do if they want their own questions answered dave go
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