Think Fast Talk Smart: Communication Techniques - 72. Quick Thinks: Talk It Out – How to Successfully Negotiate and Resolve Conflict

Episode Date: November 22, 2022

When it comes to negotiating and managing conflict, Professor Michele Gelfand says it’s time to get creative.Everybody has wants and needs. So what do we do when our priorities compete with those of other people? According to Gelfand, a professor of organizational behavior, negotiations and conflict management are exercises in creative problem-solving, ones where we look for ways to not only get what we want, but for those on the other side of the table to get what they want too. “The best negotiators tend to be the most creative,” says Gelfand.In this episode of Think Fast, Talk Smart, Gelfand joins Matt Abrahams to discuss how creative communication can help us find solutions where everybody wins.Connect:Premium Signup >>>> Think Fast Talk Smart PremiumEmail Questions & Feedback >>> [e-mail] Transcripts >>> Think Fast Talk Smart WebsiteNewsletter Signup + English Language Learning >>> FasterSmarter.ioThink Fast Talk Smart >>> LinkedIn,  Instagram, YouTubeMatt Abrahams >>> LinkedIn ********Thank you to our sponsors.  These partnerships support the ongoing production of the podcast, allowing us to bring it to you at no cost.Strawberry.me. Get 50% off your first coaching session today at Strawberry.me/smartJoin our Think Fast Talk Smart Learning Community and become the communicator you want to be. 

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we will explore tips and tricks for negotiating and managing conflict. I'm Matt Abrams, and I teach strategic communication at Stanford Graduate School of Business. Welcome to a quick-thinks episode of Think Fast, Talk Smart, the podcast. We recently pulled many of our listeners on LinkedIn, and we found that two topics many people are interested in are conflict and negotiation. So we reached out to Michelle Gelfand, who is the John H. Scully Professor of Cross-Cultural, management and professor of organizational behavior at the GSB. Many of you will remember my previous conversation with Michelle, where we had a great talk about

cross-cultural communication. Let's listen in as Michelle provides us with expert guidance on how to better negotiate and manage conflict. This notion of negotiation and conflict, I find this fascinating. We've talked about both topics before on this podcast with your colleagues like Maggie Neal and near Helenevi, and I'm really interested to get your perspective. on it. Do you have some best practices and advice around how we can negotiate better? Yeah. I mean, I'm kind of a fanatic about negotiation, research and training, sort of quasi-religious about it, because it's so important. We do it all the time with our spouses, with our kids, we do it with our employees. We do at the international level. And, you know, I think research is really

trying to explain why do people negotiate ineffectively, you know, when there is a lot of value that both parties can get at the table, like, why do we leave so much value at the table? You know, one of the most fascinating findings is that the best negotiators tend to be the most creative. For example, you know, think about me and my husband Todd going on vacation. And let's say, this is going to sound a little gender stereotypical, but let's say that I want to go to a spa at the beach. And he wants to go to a cabin in the mountains. It looks like at first glance we're going on separate vacations, not a good idea. Or we're going to suffer each other's like priorities. But then if you think about it, if I asked him like, what's your priority? And he says, well, it's the

mountains. And what if my priority is the spa? Well, then we can not cut a deal where we go to a spa. the mountains. So that's a very creative deal. And a lot of times negotiation is really about understanding what are the other people's priorities. It's remarkable. A lot of people, less than 10% of people, actually ask people, what's your priority? It's remarkable. And you know, that's, you can't get to those win-win agreements, those creative agreements without knowing that. And one of the tricks in negotiation is to not be too competitive and not be too cooperative. Because if you're too cooperative, you just split things down in the middle. There's a great story. You might have heard this from Maggie or near that like two sisters.

negotiating over an orange. One of them wants the peel to make a cake. The other one wants the pulp to eat it. They just split that resource down the middle. One's going to toss out the peel and the other one's going to toss out the pulp. So the creative agreement there is if they knew they had these different values on the resource, they would trade off versus just splitting the difference and wasting the resource. So it's a fascinating balance between being not too competitive, where you're just trying to get that whole resource or take your own vacation and not being too cooperative. One of the things I like to tell people in that I have like a list of top 10 research findings on negotiation on my website also. But one of the things

that we know is that we should mind our metaphors. So metaphors are really not just a linguistic device. It's about how do you map the domain of negotiation? What is it like to you? So think about is negotiation like a game or a sport or a battle or is it like dating? And I think, you know, it's not just a linguistic device. We know that people actually start thinking about negotiation through metaphor without realizing it, they enact scripts or behaviors, communication strategies that reflect those metaphors, and they are evaluating the situation based on those metaphors. And what we know is that we need to match metaphors appropriately to the context. Sometimes people use Uber competitive metaphors like battle and sports when it's actually an integrative context, like the vacation

example. Sometimes people use super relational metaphors when it's actually competitive context where you should be claiming more value for yourself. So we try to help people think about their metaphors and then negotiate metaphors. with their partners, try to come up with a shared metaphor. So that's something I think is really an exciting area of new research that we've been working on. I'll just mention one other thing because I'm a cross-cultural psychologist. So a lot of the literature that we know all the findings about negotiations, many of them are from the West.

They're from the U.S. And they work really well in our ecology where we have very strong institutions and we have a lot of mobility where swift trust is really important, trust but verify. Those findings are not necessarily applicable in places like that. the Middle East or East Asia. We do a lot of research on negotiation, try to understand people's metaphors, understand what are we trying to get out of the situation? Often, we're not just negotiating the tangibles, the salary or the price. We're negotiating something deeper in, for example, the Middle East where respect and honor are really, really important. In fact, we can show that

with some of our research. We have a new Honor Dictionary, too. We can assess how much people talk about honor talk. And we can see how that predicts agreements in Egypt and other contexts and the U.S. And so that's just to say that we need to be culturally intelligent. And that's a real term, CQ. It's different than IQ. It's different than EQ. It predicts negotiation effectiveness in intercultural context better than IQ or EQ. And so it's really important. A lot of times when we send people abroad because of their technical competence, not because of their cultural intelligence. So whenever I teach negotiation or talk about it, we always talk a lot about culture. I find so many things fascinating about what you've said.

This idea of negotiating the metaphor, sort of a meta-negotiation that you have to have first, is fascinating and you have to align that first. And the point you made about understanding the other person's perspective requires a lot of listening. I think people think of negotiation is very active. You're speaking. You know, it's that used car dealer negotiation. Yeah, that's a metaphor. There we go. And yet it's really listening to understand what's important for the person you're negotiating.

me and doing with it's really I totally agree. Most times people are like thinking about how to influence other people. And even if they're asking a question, they're thinking about what are they going to say next. And we try in our classes to say, hey, listening is really important. And if you feel really vulnerable, you don't want to ask people about what their priorities or you don't want to reveal your priority, then you have to ask questions indirectly to get at that. And that's very important in cultures that have low trust. It is a really important skill, whether it's indirect or direct listening. Absolutely.

last piece you said about the cultural context of negotiation, I think is really important. This idea of cultural intelligence beyond just normal intelligence and emotional intelligence, I think, is a really fascinating one. And as we become even more global in how we work and interact, that becomes even more important. So we've talked about negotiation. Conflict is another piece of this puzzle as well. I'm wondering if you have suggestions and best practices around how to manage conflict. And this can be between individuals, between team members, or even organizations. How can we manage conflict? And I'm taking notes.

I have two teenagers. I need help. Yeah. Conflict are these rejected claims. They usually have a lot of really negative emotions. And I think part of the issue that happens in conflicts is that we become very self-serving in our sense of what's right and wrong. And we tend to associate ourselves with fair behaviors.

And we tend to associate other people with unfair behavior. So we rarely think about how is I unfair in the situation? How are they fair? In fact, we can document just how pervasive this self-serving bias of fairness is. In my classes, I ask people to come up with a list of things when we think about fair behaviors and put the letter I if they do it more than others and they, if other people do it more than them. They do that for five minutes and then they do the same thing for unfair behaviors. And then we have them count how many behaviors they came up with on both lists. And in the U.S. in particular, we see that people have huge numbers of eye fare and they have huge numbers of they unfair.

You know, it's a very pervasive bias in how we see the world. It's self-protective. But what we think we need to do here is help people understand. Like, think about how you might have contributed to this conflict. Think about how they might have been fair. So this is also about empathy and listening. You know, the other thing I think along the issue of communication and narrative, we're starting to study conflict as stories that people get very attached to and kind of the bias in the stories they tell themselves.

And for this, we did a recent paper. You're probably familiar with the telephone game. Yes. We were looking at how people transmit conflicts over chains of people. It's one of my favorite studies. It really is realistic because what we did in the first chain, we had two parties in conflict that were of equal blame. And we pilot tested.

So each of them, there was issues like between two apartments having a conflict in terms of parking and noise and garbage and whatnot. But they were both equally to blame. And then we had each person in one condition, they didn't know either of the apartment buildings. And they reproduced the story to another person. And then that person reproduced to another. and down to four people.

In another condition, they knew one of the apartments. They knew the people in one of the apartments, and we had them do the same thing. It was remarkable to see over the chains how that group, who had a motivated kind of stake in the conflict, started leaving out details of their own blame, their own groups, and they started embellishing the blame of the out group.

And as this conflict was reproduced across the chain, they were getting more and more revengeful. And, you know, it's fascinating. So when you, someone tells you a story, and I ask all your audience to think about this, When someone gives you a story about a conflict, think about it as a story and think about it about what are they leaving out? What are they embellishing? Even that they don't even realize it. It's not something conscious that we don't think people realize they were doing this. And in fact, we've done some more recent research with partners, relational partners. Because actually by accident, when we go to our spouses or to our friends and we tell them about a conflict, we choose people that are going to help validate those conflicts. This is kind of the dark side of empathy. I told you, Todd, as a lawyer. And he's a while going home and tell him about a conflict. And he's a always like, really? Is you sure that happened? And I'm like, listen, dude, I want empathy here. So we always like to negotiate, like, first he gives me a little empathy, but then he tries to

poke holes in my story. And I think it's really important in a recent study we showed that naturally people really like to have empathy in their conflicts. But the more their partners empathize with them, the more revengeal they become of the person they're in conflict with. So we're trying to figure out, you know, how do we help manage that process of conflict? But that's just to broadly say that self-serving biases are really rampant. conflict situations, how we perceive ourselves and others, how we tell stories about this, and what we're leaving at and what we're embellishing. I find a lot of what you have shared with us really has us challenge the way that we see

and do the work we do, how we negotiate, how we experience conflict. And the role that communication narrative listening plays in it is so critical. This notion of a dark side of empathy, I find fascinating because everybody's always talking about you want to be more empathetic. But I can certainly see how in my own life, when I'm in conflict, I search out the people who are going to support my point of view, which only hardens my point of view and makes me more revengeful or upset at the people I'm in conflict with. So thank you very much. Thank you for having me. Thanks for joining us for another episode of Think Fast, Talk Smart, the podcast from Stanford Graduate School of Business. This episode was produced by Jenny Luna, Michael Riley, and me, Matt Abrams. For more information and episodes, visit gsb.standford.edu or subscribe to our show wherever you get your podcasts. Find us on social media at Stanford GSB.

Thanks for joining me for this quick thanks episode. If these takeaways were helpful, I'd love for you to listen to the full episode that started this conversation. There's more context, more stories, and more tools to support your communication. Give it a listen. And as always, thanks for your support. Before we wrap up, I just want to say thank you for listening. It really means a lot to hear how people all over the world are using these ideas in their own lives. It inspires me and the whole team that brings you this show.

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