Think Fast Talk Smart: Communication Techniques - 82. It’s Not About You: Why Effective Communicators Put Others First

Episode Date: March 21, 2023

It’s easy to feel like the star of the show when giving a presentation. But according to communication guru Nancy Duarte, you’re not the hero of this story.For Duarte, founder and CEO of world-renowned communication consulting firm Duarte Inc, effective communication is built on the foundation of empathy, which means considering your audience first and foremost. “All the attention is on us. But in reality, the audience is the one,” she says. “If they don’t leave with your idea adopted, your idea is going to die.”How can presenters use empathy to put their audience at center stage? As Duarte discusses with host Matt Abrahams in this episode of Think Fast, Talk Smart, it’s about seeking to understand before you start speaking.Connect:Premium Signup >>>> Think Fast Talk Smart PremiumEmail Questions & Feedback >>> [e-mail] Transcripts >>> Think Fast Talk Smart WebsiteNewsletter Signup + English Language Learning >>> FasterSmarter.ioThink Fast Talk Smart >>> LinkedIn,  Instagram, YouTubeMatt Abrahams >>> LinkedIn ********Thank you to our sponsors.  These partnerships support the ongoing production of the podcast, allowing us to bring it to you at no cost.Strawberry.me. Get 50% off your first coaching session today at Strawberry.me/smartJoin our Think Fast Talk Smart Learning Community and become the communicator you want to be. 

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Visit strawberry.combe slash smart to get matched up with your coach today. That's strawberry. dot me slash smart and get 50% off your first coaching session. It's the most affordable time ever to see if coaching is right for you. The stories we tell, the presentations we deliver, and the slides we share serve to help us get our thoughts and feelings across to others. The success of these various types of communication comes from our ability to understand others' needs. Today, we'll talk about how empathy can make us better communicators. I'm Matt Abrahams, and I teach strategic communication at Stanford Graduate School of Business. Welcome, think fast, talk smart, the podcast. Today, I am really looking forward to speaking with Nancy Duarte. Nancy is the founder and CEO of

Duarte, Inc. a world-renowned communication consulting firm. Nancy and her team have coached countless well-known companies, including Apple and Salesforce. They were instrumental in helping to bring to life Al Gore's An Inconvenient Truth, which many claim is the most seen slide presentation ever. Nancy is the author of six must-read communication books, including slideology, resonate, illuminate, and data story. Welcome, Nancy. I am super excited. I'm happy to be here too, Matt. I'm excited. Thanks for being here. Let's go ahead and get started. When it comes to communication coaching, you and I are of a similar vintage. We've both been at this for a long time. We can remember acetate slides and 35-millimeter projectors. I'm curious to get your thoughts

on where we are today in terms of people's expectations for communication and the channels that we use. Yeah, I think people don't have patience anymore for a presentation not well done. We used to be able to get away with it because all the presentations were so bad. But now people don't want to spend their time if it's not bringing value. So I spoke at South by Southwest. Someone tweeted I was interesting and 50 people walked in the room. Well, that meant 50 people walked out of other rooms. So people just don't have the patience for a presentation where it wasn't rooted in empathy.

And the other thing impacting a lot is virtual or blended presenting. And you're talking to technology instead of having eye contact and it really takes a lot of work and physical control, almost like you do as a golfer, right, where you physically have to control how you're showing up so that you come across. empathetic through the technology. Those are two really important things to work on. This notion of being interesting in capturing interest and being empathetic are really important.

And so many different channels for our communication. And we have to learn not just to structure our messages, but we have to learn how to interact with the technology. It makes it much harder. I remember just having to print out my slides and put them on top of the projector, right? Your overhead transparency guy. That's exactly right. I was back in the day. I know you believe storytelling is critical to successful communication, and you did some really impressive research into what makes for a compelling story. Can you share the insights you found and any best practices we can follow so we can craft more engaging and influential presentations? Yeah, I think probably the root of every answer I'm going to share is empathy first. So thinking through sometimes as a presenter we think we're the hero, right?

We're well lit, we're up on a stage, all the attentions on us. but in reality, the audience is the one who, if they don't leave with your idea adopted, your idea is going to die. So you have to really have an empathy first mindset. And then there's some classic points from story that you could pick up around presenting. Like most presentations don't have a clear beginning, middle, and end, which is classic. My seminal work resonate was when I dove way deeply into story. And in the process of researching stories, I had right beside me a book called The Hundred Greatest Bees.

of all time. And I knew that the greatest speeches had a rhythm and a cadence and there was a pulsing in them and I wanted to figure out why. And I figured out that it's kind of this rise and fall, this cathartic rise and fall that great storytelling has. And that's to get that, you would structure your talk to kind of have this push and pull between moving people away from what currently is toward what could be. And you use that as a structural device. It turns your talk into an influential talk if you're trying to transform. people. So you start from a place of it's about the audience, so it's audience-centric. And then it's really structure. And those who've listened in, I'm a huge fan of structure. And what I love about that work you did of taking people from what is to what could be. And it's not just once. You do it multiple times. And that's what really drives interest. And as you said, leads to influence. Yeah. It brings that pulsing and that cadence and desire. Can you share one or two speeches that many of us might have heard that do that well? Yeah.

So when I thought I've uncovered this structure or made this kind of discovery, I knew that it would be true if it applied to Dr. King's, I have a dream speech. And in the business context, I took Steve Jobs' iPhone launch speech. Since then, I've analyzed almost all hundred that are in the hundred greatest speeches of all time. And what I like also beyond having that structure and using that as a guide, what's so important is we have to look back at other presentations and learn from them. And I love that you discovered what you discovered by looking back.

Because a lot of us just, especially in academic research, we're always looking forward. In the business world, the stories we tell often use slides to help support and reinforce what we're saying. Your book Slidology is seen as the definitive work on the craft, at least from my perspective. Can you share a few key takeaways with us? How do you create compelling slides? When that was written, the presentation software apps made really fugly slides by default. I mean, fugly. So by default, everything was really pretty trashy. And so what it did is it explained what good design was. And my favorite quote was from John Mehta who said, wow,

it's the first time someone's actually made the business case for design. Suddenly, when you read the book, you can kind of see why your slides are ugly and then kind of do something about it. So what it also does, it makes you step back and not think, oh, I have to lay a bunch of objects on a slide. It forces you to step back and conceptualize what might need to be said. So instead of like the classic handshake in front of a globe, because I'm going to talk about partnerships, teaches you how to mind map the word partnership. And your partnership might be more like two peas in a pod, or it might be opposing savory things like salt and pepper. It might be Ginger Rogers, Fred's Center. What is your partnership like and what's a metaphor or a concept you can say about your partnership that would get

people closer to understanding what the partnership is, right? So this whole concept of needing to brainstorm out of the box concepts. So you show up unique, you show up different, you show up memorable. That's kind of bigger than just slide making. And it kind of covers that whole gamut. One of the key takeaways from that book is similar to what we've talked about before is slides are not for you as a presenter. Slides are for the audience. And so the creative ways you're talking about thinking about concepts like partnership, I recently was doing something on collaboration, and I was Googling for images on collaboration, and I found so many handshakings, high-fivings. But finally, all of a sudden, I got this peanut butter and jelly, ketchup and mustard,

and all of a sudden I began to think differently about collaboration. So just getting people to think about slides being for their audience and not just a teleprompter. And do you need slides? Like, I think when we update this book, which we're working on and thinking through, like we had a multinational leader of a multinational company come to us from India who was going to speak with the CEO of top five brands in the world. I can just say that. He was like, okay, I'm going to go meet with the CEO. I need five slides. We were like, you're going to be in the CEO's office asking for $100 million. Put the computer away. And then we just rehearsed him sketching. So he jumped up to the whiteboard. He just grabbed a piece of paper. He just drew the concepts.

And he walked away with a promise of $100 million. And he had eye contact. He had empathy. the guy could see his passion. Otherwise, they would be sitting side by side looking at a laptop and not have built the camaraderie and credibility that it takes to really convey a message. The fact that you, who is associated with beautiful, wonderful, impactful slides saying maybe you don't need slides is a lesson everybody needs to think about.

You run a large organization that's focused on communication. And I would imagine you and your employees have a high bar, or high expectations for quality and clarity in your communication internally. What are some approaches you yourself use to better communicate with your employees? And what techniques do you suggest other leaders use in their internal communication? I love this question because people ask me all the time, what's the hardest presentation you've ever delivered? It's like every internal one I ever have to do because I can get paid money to travel and speak.

And people are like eating out of my hand. But when I stand up and speak to my employees, they know. I'm going to ask them to change in some way. And also, as the presentation company, if I don't have great slides, I don't have great narrative and I don't nail my delivery. It's like, oh, my God, the expectations on me as the presentation lady are just off the charts. And so the call to action always usually involves, like most CEOs don't present unless there's a call to action that's asking them to change in some way. And so I have to have a great structure, great story. And one of the things that we're really good at is doing listening tours. We do listening tours. We do surveys,

and we have a culture club. And so I have multiple ways to tap into the sentiment. I can test early messages about the change that we're going to be going through. I can get really good feedback. We do an annual kickoff meeting every single year. We do it the week of Dr. Martin Luther King's birthday because I have a dream, right? So we cast the dream and the vision for the next year during that week. So we nail the talk, which is usually 90 minutes, people get excited, but then we have what we call shop day that follows it. Now that we're virtual, it spreads across a few days, like a few hours for a few days, and it's to immerse them in the dream. How do I immerse them so they could see it through our eyes? And we found that when we deliver the talk and then

immerse them in what it's going to look like when this dream is realized, it gives them fuel for the whole year to keep going, keep their head in the game. I mean, we can. We can, keep doing the internal comms around it. But just that ability to declare a future and then immerse them in it really propels us really far and gets everyone aligned. The thing that strikes me most about what you just said is that you spend a lot of time thinking about your internal comms. And I think many leaders see it as a necessary evil and something that they just spend, you know, just got to get it done versus spending the thoughtful time. And we have a monthly meeting too. And we carve out half of one of our three-hour-long execs to just work on the messaging for

those meetings because they're just that important. So taking the time being thoughtful, I like how you focus group and listen. Tell me a little bit more about a culture club. That brings me back to my youth when there was a band. I didn't come up with the name. They named themselves that. So, you know, I heard Indra Nui speak at Cheryl Sandberg's house. She used to invite all these women to her house. She said that out of all of the hundreds of thousands of Pepsi employees, there was about 40, 50 of them that actually drove the culture, which was so interesting to me that they were actual drivers and ones that made the culture healthy and all of that. And that always struck me, which made me really proud of the fact that we had this committee. It's a little volunteer

army of my strong employees who are the ones that kind of know laterally across the whole organization, how everyone's doing. And they meet. on their own. So what they do is they are the ones who come up with the concepts, they come up with the metaphors, they come up with the job aids, the activities. And yeah, they're the ones who love and care enough about the company that they drive that whole thing. What a cool practice. And I can see how that can really empower the employees, but give you insight into what you should be thinking about. That's great. Thank you. Regardless of how well thought out your presentations are, we all

often run into hesitation and resistance. How do you advise people to think about and address these audience concerns that can come up? The most important thing is to pull together what I call a skeptic committee. So you come up with people who are actual skeptics if you have that kind of a healthy, psychological, safe culture, or you come up with people who can play a skeptic and just come up with some of the most ridiculous things. And people actually think those. We think they're ridiculous, but someone actually feels that way or thinks that way. And so we have people try to put out on the table every single way someone might resist, every single way someone might be hurt, every single way someone might entrench, and then we put that into the presentation.

Let's say you're going to present some data, but it's kind of controversial. You have to say, I chose this data set because X, Y, Z, LM, NOP, I rejected this data set because X, Y, Z, you know, and we need to be really honest and forthright about what we have chosen to reject and why. So it's not all about pushing people toward something, you also have to get people to let go of some things and let them let go of this data set or let go of this old norm that used to be in our culture or let go of this customer. Like, whatever those things are, sometimes moving forward is a lot about letting go. That's a really powerful thought that a lot of us focus on pushing, pushing, pushing in the direction we want to go. And yet sometimes it would be better or we would be

better served to focus on the things holding us where we are. And sever and sever those things. That's what Illuminate was a lot about. A lot of people forgot how hard it was for Steve Jobs to move people from MacOS 9 to MacOS 10. And literally, he was getting frustrated with the developer community. He literally had a coffin on stage with stained glass, played eerie music, and held a funeral for MacOS 9. It's like, let it go.

It is gone. Move on. And so there's powerful things and ways you can communicate. outside of a presentation like a ceremony, and that really worked. And the fact that you pull skeptics together and encourage people is helpful. This notion of opening up the insight through your culture committee, through bringing skeptics together, I think can be really helpful. I hear that you're expanding your offerings to include trainings on listening.

Can you talk more about the importance of listening and communication and highlight one or two key listening techniques we should all work on? We contend that building on active listening, this isn't instead of that, yeah, make it really clear you're listening and, you know, all of the active listening tools. But building on that is how you respond is part of listening. And even, you know, part of active listening says to withhold judgment, but what if the person talking to you wants you to judge their idea? What if that's the very thing they're seeking? So two gals on my team, Megan and Nicole, did a couple years of research, pretty deep. research and have built an assessment where you could figure out what your default listening

style is. You have one of four default listening self. We define empathy. Oh, look, empathy came up again. We define empathy as know yourself, understand others, and adapt yourself. So it's a little bit more. I can't walk in your shoes. If I don't know what shoes I wear, you know, myself so that I can step into yours. By the way, you have some really cool shoes. Oh, yeah. I got my grandkids picked these out for me. So by understanding, how you show up as a default as a listener, and then I can assess you, it can understand you and how you want me to listen. I need to adapt. So my default is to advance. Like I listen to advance and a close second of mine is discern. Well, I do that because I'm a CEO. People are coming to me with questions all the time. Discern, advance, discern, advance, advance, and that's just my modality all the time. But there's a lot of times, my exec team doesn't need

that for me. One time I was away for like 10 days on vacation, off the grid, which is really rare, came back. They were updating me, and they didn't want me to jump in and say, this, this, this. They wanted me to support them and say, good job. They didn't need me to do my default. So the acronym is said, S-A-I-D, support, advance, immerse, or discern. And those are the four types. And then you may want me to show up and immerse and not discern. So I need to understand the situation, look at you through a new lens, and then how I respond to you makes you feel like I listened, or it makes you feel I didn't. It's powerful.

It's changed me as a leader. It's changed me as a mother. Change my relationship with my children. It's been really good for me, so. Well, it sounds like it would be good for all of us, just taking a time to understand how we listen and how we need to adapt to connect with other people. And people, I mean, it's all a research base. It grows sales.

It helps employee engagement. All the things that people are hurting right now. like really hurting on, it holds the key. So it's exciting. The more and more I do, the work I do, the more and more I do this podcast, the more and more listening becomes a critical element. I'm really curious to getting your answers on the three questions I ask everybody who joins me. Are you up for that?

Yeah. All right. We'll be right back to finish our conversation. But first, a quick word from one of our sponsors. Their support allows us to bring you this show free of charge. If you've ever felt like you're trying to do everything yourself, especially when the stakes are high, you're not alone. One of the biggest shifts I see in effective leaders growing their organizations comes from focusing on the right things. But that's hard to do when you're stretched thin.

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That's upwork.com to connect with top talent ready to help your business grow. That's upw-w-R-K-com. Upwork.com. And now, back to our conversation. If you were to capture the best communication advice you ever received as a five to seven word presentation slide title, what would that be? So it doesn't mean I necessarily have a mastery of this title, but I would say it is seek first to understand and then speak. Seek first to understand and then speak. So that's a, that's all about.

empathy. Yeah. But the seeking part seems to me to be even more active. I think I'm working on staying curious, staying really curious, and not showing up thinking I know. And so that's why it's seeking to understand. That's really powerful. And I agree. It's a much more active in the fact that you have to be curious first. Question number two, and this I'm going to be really fascinated because you have worked with just some amazing communicators. Who is a communicator that you admire? and why? My favorite communicator on the planet is Scott Harrison. He is the CEO of Charity Water, and he started this nonprofit years ago.

He's like a clubster in New York, has an existential moment when he was on the mercy ship, seeing small children drink filthy water. What he does, his use of story and how he communicates and how he reveals information over time is unprecedented. He just weaves it, so he's got the master structure and can weave stories. and so elegantly. And he tells personal stories. Like one of my favorites moments was when he had been doing it for 10 years. And he was even getting numb. You know, you can go to TED in these conferences. Eventually it's like you just have to get to a place where it rolls off your back. So he had kind of lost this own like fire. He felt his own fire. So he went out and sought out a story. He'd traveled back to Africa because he'd always heard this rumor of a story that was really tragic about this gal seeking out water. And he went and found that story and re kind of gulp. that story in again and it and it gave him the emotional energy to keep going. Sounds like wonderful work he's doing and wonderful storytelling and he's keeping himself immersed in it.

What are the first three ingredients that go into a successful communication recipe? Well, you probably would guess the first one's empathy. And incorporate story, story framework, story structures and stories into it, like plant little stories throughout. And then also your delivery. So how you come across, it either diminishes your credibility or amplifies your credibility. And so just make sure that you're coming across the way the audience wants it. Now, when I say delivery, I don't just mean stand and deliver an eye contact.

And maybe the best thing you could have done is send a slide doc, a presentation to read ahead, and they don't even need to meet. Like, delivery is expansive. It could be a video. It could be sent a video. So delivery also kind of means the media. and not just your body language and stuff like that. So empathy and listening, story and structure and delivery and really thinking about the medium, very, very helpful.

Well, Nancy, this whole thing was helpful. And I really appreciate you taking time and sharing with us how we can all be more empathetic, curious, and powerful communicators. Thank you. It was fun to be here, Matt. Thanks for joining us for another episode of Think Fast, Talk Smart, the podcast, from Stanford Graduate School of Business. This episode was produced by Jenny Luna, Michael Riley, and me, Matt Abrams.

For more information and episodes, visit gsb.standford.edu. Or subscribe to our show wherever you get your podcasts. Finally, find us on social media at Stanford, GSB. Before we wrap up, I just want to say thank you for listening. It really means a lot to hear how people all over the world are using these ideas in their own lives. It inspires me and the whole team that brings you this show. If you want more episodes and resources, feel free to follow, subscribe, and explore past conversations. We're grateful for your support of Think Fast Talk Smart.