Think Fast Talk Smart: Communication Techniques - Ask Matt Anything (AMA) 1: Trust, Paraphrasing, and Nonverbal Cues

Episode Date: December 26, 2024

Enjoy this preview of our first Ask Matt Anything (AMA).We are excited to introduce this special edition of Think Fast, Talk Smart, featuring a preview of our first-ever Ask Matt Anything (AMA) episode. Typically, these sessions are exclusive to our Think Fast, Talk Smart Premium members, where Matt Abrahams answers the most pressing communication questions submitted by our premium community. Think Fast, Talk Smart Premium was created to deepen our connection with you and support your growth as effective communicators. Premium members enjoy exclusive benefits like regular full-length AMA episodes, eQuips, or Essential Quick Insight Playlist, early access to events, and more. Beyond this, your membership helps us continue to build a global community dedicated to improving communication skills and advancing careers.If you find this episode helpful, we invite you to join our Think Fast, Talk Smart Premium community to unlock the full library of AMAs, submit your own questions, and gain access to even more tools and resources. Thank you for being part of our journey! You can learn more at fastersmarter.io/premium.Episode Reference Links:Ep.133 From Good to Super: How Supercommunicators Unlock the Language of ConnectionEp.137 When Words Aren’t Enough: How to Excel at Nonverbal Communication Connect:Premium Signup >>>> Think Fast Talk Smart PremiumEmail Questions & Feedback >>> [e-mail] Transcripts >>> Think Fast Talk Smart WebsiteNewsletter Signup + English Language Learning >>> FasterSmarter.ioThink Fast Talk Smart >>> LinkedIn, Instagram, YouTubeMatt Abrahams >>> LinkedInChapters:(00:00) - Introduction (02:41) - Building Trust with Senior Leadership (05:03) - Engaging Large Virtual Audiences (08:51) - Managing Nonverbal Communication (11:01) - Balancing Emotions in Conversations (12:51) - Navigating Status Differences in Meetings (17:10) - Conclusion ********Thank you to our sponsors.  These partnerships support the ongoing production of the podcast, allowing us to bring it to you at no cost.Strawberry.me. Get 50% off your first coaching session today at Strawberry.me/smartJoin our Think Fast Talk Smart Learning Community and become the communicator you want to be. 

Hi, Matt here. We have two days left before we close our listener viewer survey. A big thank you to all of you who have already provided feedback. Please take a few minutes to share your input on the show. We still have a few prizes left to give to lucky respondents. Go to FasterSmarter.com.com. To give us your input. That's FasterSmarter.comer.com slash survey. And now a word from one of our sponsors.

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to get matched up with your coach today. That's strawberry.comme slash smart and get 50% off your first coaching session. It's the most affordable time ever to see if coaching is right for you. Hi, Jenny here. For those of you who don't know me, I'm Jenny Luna, the founding executive producer of Think Fast Talk Smart. Welcome to our first premium AMA, Ask Matt Anything. This is a preview and I'm excited to help you get some questions answered. Our Think Fast Talk Smart AMAs allow you to directly get your communication questions answered by Matt. And as a Think Fast Talk Smart Premium member, you can submit your questions on our premium portal. You'll not only hear your question answered, but you can hear all other premium members questions answered.

For our general listeners, we will periodically run AMA previews like this one, where you will hear a few of Matt's answers to the AMA questions. So without further ado, let's bring Matt on to answer some of your insightful questions. Hey, Jenny, great to be here with you. Thank you. First up, we have a question from Sumiko, and they write, it is very difficult to listen to others' opinions when we have strong opinions ourselves, especially when it comes to senior leadership, who may not have the technical background to truly grasp a situation. Could you share your thoughts on how I can have more constructive discussions,

get alignment, and move forward on a project before losing trust? First, Samiko, thank you for the question. and trust is absolutely critical in all of our communication. So you don't want to lose that. I'm reminded of a skill that Charles Duhigg mentioned in episode 133, and it was called looping, something I call paraphrasing. What's really important in these circumstances is to demonstrate understanding rather than agreement. So you want to show and share that you understand what the person is saying,

even though you might not agree. So this notion of looping or paraphrasing is to actually speak back what you've heard. So you're demonstrating that you're trying to understand. And the person can confirm, yes, that's what I meant or that's not what I meant. So even though you might have some concern or you might have some challenges with the person or their position, demonstrating understanding is really important. If there's power differences and power dynamics, it's really critical to demonstrate that you've heard what they've said,

and then acknowledge that's one point of view and suggest perhaps through questioning other points of view that might be more in line with what you're thinking. So instead of saying, I've heard what you've said about this, here's what I think. You could say, I heard what you've said about this.

What are we thinking about this? Suppose it as a question. That can be more appropriate, especially when their power differences. So use this notion of looping or paraphrasing to acknowledge that you've understood what the person said and then leverage questions as a way of getting your point across. And I think that will help you maintain the trust that you're looking for. So it sounds like instead of maybe offering opinion, we could even

frame that as a question in order to move the conversation forward and still be building that trust. Jenny, that was a fantastic job of looping and paraphrasing. Yes, that's exactly what needs to be done. What's the next question? Thanks, Matt. I think everybody can benefit from that advice. Our next question is from Wendy, and Wendy writes, I recently changed careers from K through 12 teaching to a high-impact non-profit role. I've gone from teaching 20 people in a hands-on classroom to leading virtual tech trainings for 220 adults located all over the world. I find it easy to create the presentation based on your frameworks and my 15 plus years of experience teaching, and I have received very popular.

positive feedback. But I want to get better at engaging a large, diverse audience on a webinar. Other than storytelling, what are some other communication techniques that I could use? Well, Wendy, I think there's a special place in heaven for anybody who has taught K through 12. So first and foremost, thank you for that work. And congratulations on moving to a different career, but still teaching. So what you're really asking about is engagement. And to me, engagement is what I call sustained attention. It's hard to get people's attention. It's really hard to keep it over time, especially when you're virtual. I've written an article for Harvard Business Review on three major ways to engage an audience. Let me share those three with you. And then I'll relate

them to virtual communication specifically. The first is physical engagement. Get people doing something. I am sure you remember and learn as an elementary school or high school teacher that when you have your students do something, they're more focused on task and ultimately learn more. So where people's bodies go, their brains follow. So if you can have people writing things down, talking to each other, raising their hands, watching a video, all of those are physical engagement that help you keep your audience focused. Now you contrasted to mental engagement. And mental engagement is gained primarily in two ways. First, asking questions. When somebody asks us questions, our brains perform very differently than when they tell us something. We tend to get more engaged just when somebody asks a question, even if it's rhetorical where we don't answer that question. So asking questions can be really useful. So too is storytelling. Storytelling is absolutely essential. Human beings are storytelling machines. When I tell you a story, our brain waves actually sink up. Charles, Duhigg and I talked about this in the episode we did. It's called cognitive entrainment where our brain waves

actually sink. So if you can tell a story, a brief relevant story can be really helpful. And then finally, beyond mental and physical engagement is linguistic engagement. And there are really two ways to do this. One is using people's names or the word you, any inclusive language pulls people in. When we hear the word you are our names, we pay attention. And then we also have time traveling language that we can leverage. I can take everybody into the future simply by saying, imagine what it would be like if, or what if we could, or picture this. That's language that takes you into the future and you begin to see it in your mind's eye. Similarly, I can take you into the past. I can say remember when all of that gets you engaged in a way just talking normally doesn't. So when it comes to virtual communication,

you can use physical, mental, and linguistic engagement in what you do. I can have people typing into the chat. I can have them raising their virtual hands, using the reactions button. I can ask questions that they respond to through polls. I can show them something and ask them to think about what would that mean for you in the future. So you can combine these techniques, especially when virtual, to have some success. But engagement is hard. I think you can leverage a lot of your skills as a teacher in school to your new role. Thank you, Matt. I think with everybody now on Zoom and in Web, That advice will really help a lot of listeners. Our next question is from Neveen, and they ask,

how can I better control my body movements during conversations? I move my body, especially my head, a lot. And I realize this after watching my recent office meeting recordings via teams. Yes, I really enjoyed my episode with Dana Carney. It was episode 137 where we talked a lot about nonverbal communication, and it's so powerful. What I am so impressed by is that you took time to watch a video of yourself. That's always the advice I give people, that if you want to better understand

your nonverbal presence, you need to record yourself and watch and listen. So take the time to record yourself and watch. And I recommend that you actually watch in a couple different ways. One, watch with no sound. Just watch. Then play it again, and this time listen without watching. And then finally to watch and listen together each time you will notice different things. Now let's get specific about your particular issue, head movement. A lot of people move their heads when they speak. They probably gesture a lot as well. A great way to slow down head movement, a reduce head movement, beyond just awareness,

which is what the videos will help with, is to pull your shoulder blades down. If you pull your scapula down, it actually tenses up your neck. But when you pull those shoulder blades down, it tenses up your neck a little bit. And in order to move your head side to side, it's a more conscious effort. And in fact, it's almost like you're stretching. So you feel that little stressor against your neck and you're likely not to move it as much. So I'm not saying be rigid. I'm just saying pull those shoulder blades down.

And when you do that, it holds your head straight and makes it less likely that you're going to move your head around. So again, I applaud you for watching the video. Working on nonverbal presence can make a huge difference in how people perceive you. You can have amazing things to say, but if you say it in a distracting way because of your nonverbals, it actually degrades your credibility and your message. Great. Our next question is from Greg, and Greg asks,

When talking to people who are experiencing strong feelings, I tend to let that person dominate the conversation, even if I have strong feelings myself. How can I respectfully acknowledge my conversation mate's feelings while ensuring that my voice is heard? Emotions are tough, especially when someone. somebody has very strong emotions, positive or negative, what's important is to acknowledge the emotion. To have something very emotional happen and ignore it, I think shows you as tone deaf and can be very awkward. But at the same time, you don't want to name the emotion because you might get it wrong. I might say, oh, I'm sorry, you're so frustrated. The person says,

I'm not frustrated. I'm angry. Well, now we're debating their emotional state, and that's pulling us away from whatever the communication issue challenge is. So I might say, I hear you're very passionate about this, or I hear you have great concern, or clearly there's big emotion here. So I acknowledge that the emotion exists without labeling it specifically. It is totally okay to acknowledge the emotion and then share your emotion in position as well. This is where paraphrasing can be really useful. I might say something like, I hear you have a lot of passion towards this topic. The paraphrase then becomes a bridge for you to add your piece to it. So I acknowledge the emotion. I paraphrase what I heard you say. I connect it to the environment. What else is going on in

the room or the meeting? And then I connect my position to it. So your voice has equal weight in these conversations and to allow somebody because they are simply getting emotional, positive, or negative, to dominate can be very restricting and not fair. So paraphrasing, I think, is the way that you move that forward once you've acknowledged the emotion. We'll be right back to finish our conversation. But first, a quick word from one of our sponsors. Their support allows us to bring you this show free of charge. If you've ever felt like you're trying to do everything yourself, especially when the stakes are high, you're not alone. One of the biggest shifts I see in effective leaders growing their comes from focusing on the right things.

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So I'm having a lot of one-on-ones as I'm meeting new people in this new role. So I try to really lower my status when I'm in a meeting with someone of lower status. And I tried to up my status and seem more powerful when I want to be in a meeting with more powerful leaders. But where I'm getting stuck is when I'm in a meeting with both of those people. So what do you do in a meeting where there's lots of different statuses? How do you find the status to play to? That's a very challenging situation, Jenny. And first, congratulations on your new role.

As you well know, we had a conversation with Jeff Feffer, who's an expert on power, Deb Grunfeld, who also studies power. And Deb studies it from exactly the way you worded it, which is how do I act in that way? And power and status is something that we can play with, we can act with. I think for me, coming from a place of gratitude and listening is important. Because when you are the person, a higher status or power, and speaking to a subordinate or somebody who's lower in the hierarchy, demonstrating listening is really a gift that you're giving them and you're leveraging your power and status to listen.

When you are dealing with somebody who is higher up in the hierarchy, listening is demonstrating your deference to them, but also saying that, hey, I want to be of assistance. and help. So putting yourself in a position where you can listen, I think is really important. And it could be just by starting the meeting, assuming you're running a meeting where you could say, I have an agenda that I'd like to cover, but first, I'd love to listen to your perspectives on this topic to make sure that we address them as we go and then start with the person perhaps who has the lower status or power or higher status, listen, paraphrase, because again, paraphrasing is a way to signal that I've really heard you, and then you can begin the conversation after taking into accounts

what they've said. Now, in terms of your body posturing, a lot of our status and power is signaled through what we do with our bodies. So it might be the case that with the person who is subordinate to you lower in hierarchy or status, you might tilt your head, you might lower your volume a little bit. Those are all signs of deference to lower your status so the other person feels more comfortable. You might actually even leverage hedging language. So instead of saying, we should do this, what do you think? You might say, I think we should do this. What do you think? You hear how that sounds a little lower. You might do exactly the opposite in the same meeting with the person of higher status, where you sit more straight with your head straight rather than tilted.

You might use less hedging language and be more direct and say, I really believe we should do this when you're talking to the person of higher status and power. So within the given interaction, you're changing some of your nonverbal presence to be appropriate and match the expectations of those in the room. I look forward to hearing the results of your experiment. Thank you so much, Matt. A big thank you to Matt Abrams

and thanks to all of our premium members who submitted their AMA questions. I wanted to add my thanks to all of you for becoming premium members. Think Fast Talk Smart is all about building community and helping you hone and develop your communication and your careers. All of us here at Think Fast Talk Smart believe that the global premium community we've created is a great way to achieve these goals. Please check out all of our Think Fast Talk Smart premium offerings at FasterSmart.io slash

premium. Before we wrap up, I just want to say thank you for listening. It really means a lot to hear how people all over the world are using these ideas in their own lives. It inspires me and the whole team that brings you this show. If you want more episodes and resources, feel free to follow, subscribe, and explore past conversations. We're grateful for your support of Think Fast Talk Smart.